Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of   [ Total entries: 163 ]


0462-0034 | Acryl Amide and Epichlorohydrin Certifications

Description: 

Retention:  12 years

Vital Record:  FALSE


1985-0076 | Administrative Hearing Case Files

Description:  Documents relating to the conduct of administrative hearings and issuance of final decisions.

Retention:  Permanent

Vital Record:  FALSE


1986-0039 | Administrative Law Judge’s Subject Files

Description:  Records documenting the administration of the Adjudicatory Hearing Office.

Retention:  Final Decisions of the Adminstrative Law Judge: Retain for useful life; Case Index File: Retain for useful life; All other records: 3 years

Vital Record:  FALSE


1974-0047 | Aerial Photography Files

Description:  Photographs document state parks and Heritage Trust sites for planning and resource analysis.

Retention:  Permanent

Vital Record:  FALSE


1974-0292 | Air Pollution Control Service Operation File

Description:  The identification, control, and possible correction of air pollution sources in the state.

Retention:  Permanent

Vital Record:  FALSE


1974-0285 | Air Pollution Control Service Source Data File

Description:  Identification, control, and possible correction of air pollution sources in the state.

Retention:  Permanent

Vital Record:  FALSE


1977-0222 | Air Pollution Source Routine Complaint File

Description:  Investigating routine complaints about air pollution sources.

Retention:  Retain until all necessary action has been completed.

Vital Record:  FALSE


1981-0314 | Air Quality Ambient Air Special Studies

Description:  Ambient Air Special Studies conducted statewide.

Retention:  4 years.

Vital Record:  FALSE


1974-0105 | Air Quality Control Application for Federal Grant File

Description:  The annual application for Federal funds to supplement the operating budget for State air quality control programs. The Air Quality Control section applies for and receives annually a single Federal grant.

Retention:  Permanent

Vital Record:  FALSE


1974-0104 | Air Quality Control Public Hearing File

Description:  Public hearings conducted by the Air Quality Control Section of the Department.

Retention:  Permanent

Vital Record:  FALSE


1977-0220A | Air Quality Control Section Administrative Files

Description:  Documents relating to the administration of the Air Protection Branch, Air Quality Control Section in the Environmental Protection Division.

Retention:  Permanent

Vital Record:  FALSE


1977-0221A | Air Quality Control Section Source Files (Company Files)

Description:  Enforcing air pollution laws and rules and permitting all air pollution sources in Georgia.

Retention:  Permanent

Vital Record:  FALSE


1974-0283 | Air Quality Control Subject File

Description:  The administration and overall operation of the state air quality control program.

Retention:  Permanent

Vital Record:  FALSE


1980-0395 | Air Quality Evaluation Ambient Files

Description:  Ambient air monitoring statewide.

Retention:  Daily Data Sheets: 4 years. Failure Reports: 4 years. Statistical and Exceeding Standards Reports, other than annual statistical reports: 13 years. Annual Statistical Reports: Permanent.

Vital Record:  FALSE


1980-0396 | Air Quality Evaluation Ambient Site Correspondence Files (Inactive Sites)

Description:  Ambient Air Morlitaring Statewide.

Retention:  5 years after site is no longer in existence.

Vital Record:  FALSE


1981-0313 | Air Quality Evaluation Section Ambient Correspondence Files (Active Files)

Description:  Ambient air monitoring statewide.

Retention:  7 years.

Vital Record:  FALSE


1984-0050 | Air Quality Facility Inspection Case Files (Technical Reference Files)

Description:  The inspecting of facilities that release emissions to the atmosphere which may be a source of pollution and to insure compliance with the Georgia Air Quality Act and the Rules and Regulations for Air Quality Control.

Retention:  7 years.

Vital Record:  FALSE


1989-0010 | Air Quality Source Monitoring Report Files

Description:  Determining air pollutant emissions from stationary sources.

Retention:  7 years after report is 3 years old or until an updated test report is received, whichever is sooner.

Vital Record:  FALSE


1974-0374 | Annual Site Reports

Description:  Reports summarizing annual operations at each historic site.

Retention:  2 years

Vital Record:  FALSE


0462-0012 | Asbestos Abatement Contractor Application Files

Description: 

Retention:  3 years

Vital Record:  FALSE


0462-0033 | Asbestos Files

Description:  Includes asbestos repeat monitoring determinations and supporting documentation for determination and/or repeal.

Retention:  Retain until a more current repeat monitoring determination has been issued.

Vital Record:  FALSE


0462-0011 | Asbestos Project Notifications

Description: 

Retention:  5 years

Vital Record:  FALSE


1985-0001 | Asbestos Removal/Demolition Projects

Description:  Enforcement of federal regulations for Asbestos removal/demolition contractors, companies needing such work, inter-agency correspondence.

Retention:  Permanent

Vital Record:  FALSE


1989-0057 | Atlanta Fisheries Office Administration Files

Description:  Documents relating to the administration and operation of the statewide fisheries management program.

Retention:  4 years

Vital Record:  FALSE


1989-0058 | Atlanta Fisheries Office Subject Files

Description:  Records documenting the overall supervision and suport of the Fisheries Management Section.

Retention:  Permanent

Vital Record:  FALSE


1974-0266A | Boat Registration Application and Deposit Record Files

Description:  Documents relating to the registering of boats for use in federal waters.

Retention:  4 years

Vital Record:  FALSE


0000-0167 | Camping and Cabin Rental Receipts

Description:  Documents all funds received for the rental of camp grounds and cabins.

Retention:  2 years

Vital Record:  FALSE


1978-0335 | Chief of Land Protection Branch Subject Files

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0381 | Clerk’s Report to Director Files

Description:  Documents relating to county clerk's report to the department on the disposition of game and fish cases.

Retention:  1 year

Vital Record:  FALSE


0462-0002 | Closed Violation Reports Files

Description:  Reports documenting the investigation of reported violations to the coastal resources rules and statutes.

Retention:  3 years

Vital Record:  FALSE


0462-0003 | Coastal Marshlands Protection Act of 1970 Shore Protection Act Applications, Permits, Denials, Appea

Description:  Records documenting the issuance and management of permits issued under the Coastal Marshlands and Shore Protection Acts.

Retention:  Permanent

Vital Record:  FALSE


0462-0007 | Commercial Fisheries Program Files

Description:  Records documenting the levels of commercial fishing off the coast of Georgia for the purposes of managing the natural resource and to establish regulation on the industry.

Retention:  Permanent

Vital Record:  FALSE


1974-0031 | Commissioner’s Subject Files

Description:  Documents relating to all areas of responsbility and interest of the Commissioner of the Department of Natural Resources.

Retention:  Permanent

Vital Record:  FALSE


1984-0053 | Community Water Supply System Inspection Case Files (Technical Reference Files)

Description:  Inspecting Community water supply systems to insure compliance with the Georgia Safe Drinking Water Act and the Departmental rules and regulations for safe drinking water.

Retention:  7 years.

Vital Record:  FALSE


0462-0041 | Consent Orders

Description: 

Retention:  Permanent

Vital Record:  FALSE


0462-0040 | Consumer Confidence Report Certifications

Description: 

Retention:  5 years

Vital Record:  FALSE


0462-0020 | Consumer Confidence Reports

Description: 

Retention:  1 year

Vital Record:  FALSE


1978-0208 | County Landfill Compliance and Operation Files

Description:  Inspecting solid waste handling facilities.

Retention:  Permanent

Vital Record:  FALSE


1973-0586 | County Landfill File

Description:  Compliance with State Law and Rules and Regulations of landfill operations for waste disposal.

Retention:  Central Office File: Permanent. Field Office File: 1 year after landfill is completed.

Vital Record:  FALSE


1975-0229 | Department State Petroleum Credit Card Requests

Description:  Documents relating to the issuance and maintenance of gas cards by the department.

Retention:  Retain until surplus of state vehicle

Vital Record:  FALSE


1974-0076 | Deputy Commissioner’s Subject Files

Description:  Correspondence, memoranda, and reports documenting the work of the department.

Retention:  Permanent

Vital Record:  FALSE


1974-0382 | Deputy Wildlife Ranger Files

Description:  Documents relating to the application for and commission of citizens as deputy wildlife rangers.

Retention:  6 months after ranger fails to renew bond

Vital Record:  FALSE


1974-0004A | Director of Administrative Services Subject Files

Description:  Records documenting the operation of the Office of Administrative Services including accounting, personnel, and general services.

Retention:  12 years

Vital Record:  FALSE


1974-0037 | Director of Game and Fish Division Subject Files

Description:  Documents relating to the overall supervision and support of functional areas of the division.

Retention:  Permanent

Vital Record:  FALSE


1974-0135 | Director of Office of Planning & Research Subject Files

Description:  Correspondence, memoranda, and reports documenting the work of the division.

Retention:  Permanent

Vital Record:  FALSE


1974-0078 | Director of Parks & Historic Sites Division Subject Files

Description:  Correspondence, memoranda, and reports documenting the work of the division.

Retention:  Permanent

Vital Record:  FALSE


1979-0070 | Director’s Subject Files, Environmental Protection Division

Description: 

Retention:  Permanent

Vital Record:  FALSE


0462-0031 | Disinfection Byproducts Files

Description:  Includes DDBP monitoring plans and DDBP monitoring requirements.

Retention:  12 years

Vital Record:  FALSE


0462-0030 | Disinfection Byproducts Laboratory Results Files

Description:  Includes DDBP lab results (date and place of sampling, date and results of analyses), TOC results (date and place of sampling, date and results of analyses),

Retention:  12 years

Vital Record:  FALSE


1974-0103 | Employee Training Program File

Description: 

Retention:  7 years

Vital Record:  FALSE


1974-0102 | Employees’ Suggestion Program File

Description: 

Retention:  2 years after final evaluation report submitted to State Merit System.

Vital Record:  FALSE


1976-0102 | Employees’ Suggestion Program Files

Description:  Documents relating to the implmentation of the Merit System employee suggestion program in the department.

Retention:  2 years after submission of final evaluation report

Vital Record:  FALSE


1986-0060 | Employment Interview Hiring Packages

Description: 

Retention:  2 years.

Vital Record:  FALSE


0462-0004 | EPD Laboratory Program Raw Data Files

Description: 

Retention:  7 years

Vital Record:  FALSE


1974-0101 | Equal Employment Opportunity Program Employment Inquiry File

Description: 

Retention:  2 years or until litigation is resolved, whichever is longer.

Vital Record:  FALSE


1976-0101 | Equal Employment Opportunity Program Employment Inquiry Files

Description:  Documents relating to the administration of an EEOC program in the department.

Retention:  2 years and settlement of all litigation

Vital Record:  FALSE


1974-0100 | Equal Employment Opportunity Program Reference and Correspondence File

Description: 

Retention:  7 years or until litigation is resolved, whichever is longer.

Vital Record:  FALSE


1976-0100 | Equal Employment Opportunity Program Reference and Correspondence Files

Description:  Documents relating to the administration of an EEOC program in the department.

Retention:  7 years and settlement of all litigation

Vital Record:  FALSE


1978-0092 | Executive Assistant - Legal Subject Files

Description:  Records documenting the administration of the operations of the Executive Assistant-Legal Office.

Retention:  Permanent

Vital Record:  FALSE


1997-0044 | Expenditure Voucher Files

Description:  Provides payment documentation for the purchase of goods and services with federal grant funds.

Retention:  10 years after submission of final grant report and receipt of approval from US EPA to destroy records

Vital Record:  FALSE


1974-0006 | Federal Aid Project Report Files

Description:  Documents relating to the procurement of funds for and the operation of federal-aid projects at state fisheries and game management sites.

Retention:  8 years

Vital Record:  FALSE


1974-0361 | Federal Environmental Legislation File

Description:  The analysis of federal environmental legislation to determine its potential real effects on the natural resources of Georgia. The activity also includes tracking legislation through Congress and drafting federal environmental legislation for the Georgia Congressional delegation.

Retention:  Permanent

Vital Record:  FALSE


0462-0027 | Filter Backwash Rule Recycle Plans

Description:  Includes recycle plans and decisions allowing systems to deviate from FBR.

Retention:  40 years, or 1 year after revised or updated, whichever is longer.

Vital Record:  FALSE


1974-0263 | Fish Kill Investigation File (Private)

Description: 

Retention:  10 years

Vital Record:  FALSE


1974-0263 | Fish Kill Investigation File (Public Non-Pollution-Caused)

Description: 

Retention:  10 years

Vital Record:  FALSE


1974-0263 | Fish Kill Investigation File (Public Pollution-Caused)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0103 | Fisheries Section Operation Files

Description:  Documents relating to the operation and administration of the Fisheries Section.

Retention:  5 years

Vital Record:  FALSE


0462-0010 | Flight Records and Passenger Manifests

Description:  Records documenting the use of state aircraft.

Retention:  2 years

Vital Record:  FALSE


1974-0170 | Game and Fish Law Enforcement Operations Files

Description:  Documents relating to the operation and administration of the law enforcement function of the division.

Retention:  3 years

Vital Record:  FALSE


1974-0169 | Game and Fish Violation Reports Files

Description:  Reports of night deer hunting violations, illegal fishing (coast), and related documents.

Retention:  2 years after closure

Vital Record:  FALSE


1974-0171A | Game Management Section Operation Files

Description:  Documents relating to the operation and administration of the division, the establishment of polices and procedures, and the solving of problems throughout the state.

Retention:  Permanent

Vital Record:  FALSE


1985-0044 | Georgia National Register Review Board Files

Description:  Documents relating to the legal establishment, organization, and operation of the Georgia National Register Review Board.

Retention:  Permanent

Vital Record:  FALSE


2000-0021 | Hazardous Waste Facility Compliance Files (Red Files)

Description:  Documents relating to regulating and documenting the compliance of hazardous waste management facilities.

Retention:  Permanent

Vital Record:  FALSE


1978-0090 | Historic Preservation Contracts

Description:  Contracts between the historic preservation section and individuals or agencies to provide services.

Retention:  5 years after expiration of contract

Vital Record:  FALSE


1989-0043 | Historic Preservation Federal Tax Incentives Administrative Files (Tax Program Files)

Description:  Documents relating to the adminstration of the tax review program.

Retention:  Permanent

Vital Record:  FALSE


1989-0042 | Historic Preservation Federal Tax Incentives Case Files (Tax Program Files)

Description:  Documents relating to the eligibility evaluation of properties being considered for federal historic preservation tax incentives.

Retention:  Permanent

Vital Record:  FALSE


1978-0091-02 | Historic Preservation Grants

Description:  Documents relating to grants awarded to groups or individuals for the restoration of structures listed on the National Register of Historic Places.

Retention:  Funded Grants: Permanent. Grants not Funded: 2 years

Vital Record:  FALSE


1987-0056 | Historic Preservation Section Chief’s Administrative Subject Files

Description:  Records documenting the administration of the Historic Preservation Section.

Retention:  Permanent

Vital Record:  FALSE


1978-0219 | Historic Site Photograph Negatives

Description:  Photographs of historic sites and places around the state.

Retention:  Permanent

Vital Record:  FALSE


1974-0379 | Historic Sites Deed Reference Files

Description:  Documents relating to the acquisition and ownership of property.

Retention:  Permanent

Vital Record:  FALSE


1974-0380 | Historic Sites Marker Files

Description:  Documents relating to retaining a permanent record of the official text of each historical marker.

Retention:  Permanent

Vital Record:  FALSE


1974-0377 | Historic Sites Operation Correspondence

Description:  Communications documenting the administration and functional operation of the historic sites section.

Retention:  Permanent

Vital Record:  FALSE


1974-0372 | Historic Sites Operation Files

Description:  Documents relating to administrative procedures supporting the section.

Retention:  2 years

Vital Record:  FALSE


1974-0376 | Historic Sites Operation Research Files

Description:  Records documenting research conducted in advance of the acquisition of a historic site and to document renovation and construction projects impacting the historic site.

Retention:  Permanent

Vital Record:  FALSE


1974-0378 | Historic Sites Request and Complaint Files

Description:  Documents relating to actions taken on complaints and request for information or material from the public.

Retention:  2 years

Vital Record:  FALSE


1978-0220 | Historical Societies Activities Files

Description:  Records documenting the coordination of historical society activities.

Retention:  Permanent

Vital Record:  FALSE


1980-0391 | Hunting & Fishing Licenses, Regular and Special (Unissued)

Description:  Printed licenses which were never issued to dealers, and licenses issued to dealers which have been returned for credit against the dealer's account.

Retention:  Hold until completion of audit following expiration of licenses

Vital Record:  FALSE


1974-0053 | Hunting and Fishing License Files

Description:  Documents relating to the collection of fees for hunting and fishing licenses.

Retention:  1 year and completion of audit

Vital Record:  FALSE


1974-0081 | Hunting and Fishing Violation Report File

Description: 

Retention:  3 years after all legal action and fines against the violator are concluded.

Vital Record:  FALSE


1978-0221 | Information and Awareness Subject Files

Description:  Records documenting educational programs about the National Register conducted by the Historic Preservation Section.

Retention:  Permanent

Vital Record:  FALSE


0462-0032 | Initial Distribution System Evaluation Monitoring Plans

Description: 

Retention:  12 years

Vital Record:  FALSE


0462-0039 | Initial Distribution System Evaluation Operational Evaluations

Description: 

Retention:  10 years

Vital Record:  FALSE


1974-0142A | Internal Audit Operations Files

Description:  Documents relating to the conduct and reporting of results of audits of general and field offices.

Retention:  Inactive Report File: destroy. Administrative Files: 3 years

Vital Record:  FALSE


1981-0055 | Laboratory Analysis Computer Printout File (Lab Copy)

Description: 

Retention:  1 year.

Vital Record:  FALSE


1974-0284 | Land Acquisition Map and Plat Files, Closed

Description:  Documents relating to the acquisition of property by the department.

Retention:  Permanent

Vital Record:  TRUE


1979-0277A | Land and Water Conservation Fund (LWCF) Grant Project Files and Internal Audit Files

Description:  Approving applications and disbursing federal funds to sub-grantees for Land and Water Conservation Fund monies.

Retention:  Permanent

Vital Record:  FALSE


0462-0013 | Lead Based Paint Firm Licenses

Description: 

Retention:  3 years

Vital Record:  FALSE


0462-0014 | Lead Based Paint Individual Certifications

Description: 

Retention:  3 years

Vital Record:  FALSE


0462-0015 | Lead Based Paint Notices to Proceed

Description: 

Retention:  3 years

Vital Record:  FALSE


0462-0016 | Lead Based Paint Training Providers

Description: 

Retention:  3 years

Vital Record:  FALSE


1974-0172 | Legislative Inspection Tour of State Parks Report Files

Description:  Documents relating to inspection tours of Georgia state parks conducted by the Parks and Recreation subcommittee of the Georgia House of Representatives Recreation Committee. The inspection tours are conducted four times a year between June and October.

Retention:  Permanent

Vital Record:  FALSE


1979-0275 | Local Governments Assistance Files

Description:  Documents relating to providing recreation at the local level with assistance and guidance to those providers.

Retention:  3 years

Vital Record:  FALSE


0462-0026 | Long-Term Two Enhanced Surface Water Treatment Rule

Description:  Includes cyptosporidium monitoring results, bin classifications, and oocysts/liter determinations.

Retention:  12 years

Vital Record:  FALSE


1980-0305 | Maintenance & Construction Section Correspondence Files

Description:  Correspondence relating to the maintenance and construction of state parks and dam safety.

Retention:  3 years

Vital Record:  FALSE


0462-0005 | Marina Lease File

Description:  Records documenting the lease of state marshlands to establish a marina.

Retention:  Permanent

Vital Record:  FALSE


0462-0001 | Marine Recreational Fisheries Program Files

Description:  Records documenting the monitoring and management of fish populations along Georgia's coasts and its waterways.

Retention:  Program files: 3 years; Sports fish harvest reports: Permanent

Vital Record:  FALSE


1977-0165 | Mined Land Use Plan File

Description:  The submission from each surface mining operator a Mined Land Use Plan which will provide for the reclamation of affected and in a reasonable period of time.

Retention:  Permanent

Vital Record:  FALSE


1974-0373 | Monthly Site Reports

Description:  Documents relating to accounting for and reporting the various operations at each historic site.

Retention:  2 years

Vital Record:  FALSE


1984-0054 | Non-Community Water Supply System Inspection Case Files (Technical Reference Files)

Description:  Inspecting non-community water supply systems to insure compliance with the Georgia Safe Drinking Water Act and the Departmental rules and regulations for safe drinking water.

Retention:  10 years.

Vital Record:  FALSE


0462-0008 | Outer Continental Shelf Program Files

Description:  Records documenting the management of Georgia's coastal zone for water quality, impacts to commercial fishing, and permits for drilling and other activies.

Retention:  Permanent

Vital Record:  FALSE


1981-0169 | P&TSP (DOT Projects Files) (Planning & Technical Support program)

Description:  Air quality impact assessments of the Ga. DOT highway improvements and new highway construction projects in Region IV.

Retention:  6 years

Vital Record:  FALSE


1978-0325 | Parks Inventory Files

Description:  Documents relating to the quarterly inventory taken by each park on items purchased for resale.

Retention:  2 years

Vital Record:  FALSE


1985-0075 | Personnel Adverse Action Review Files

Description:  Documents relating to hearings and personnel investigations by the Administrative Law Judge.

Retention:  10 years

Vital Record:  FALSE


1984-0022 | Public Notifications of Water Supplier Microbiological Violations

Description:  Receiving and maintaining certifications from suppliers of water that they have complied with regulations requiring them to notify the public when water systems fail to comply with applicable contaminant levels, when a variance or exception to applicable contaminant levels has been issued to them, or when supplier has failed to perform required monitoring.

Retention:  3 years.

Vital Record:  FALSE


1980-0300 | Public Water System Inventory Files

Description:  Maintaining an inventory of each public water system based on the Federal fiscal year (Oct. 1 to Sept. 30) in accordance with the Georgia Safe Drinking Water Act and Federal requirements.

Retention:  Years ending in 5 or 0: Permanent. All others: Retain for useful life.

Vital Record:  FALSE


1981-0315 | Quality Assurance Information Files (AQES - Ambient)

Description:  Ambient Air Monitoring Quality Assurance Statewide.

Retention:  5 years.

Vital Record:  FALSE


1981-0316 | Quality Assurance Instrument Log Books (AQES - Ambient)

Description:  Quality Assurance Instrument Logs.

Retention:  5 years.

Vital Record:  FALSE


1981-0317 | Quality Assurance Strip Chart Files (AQES - Ambient)

Description:  Monthly Strip Charts Recording air data.

Retention:  5 years.

Vital Record:  FALSE


1974-0375 | Quarterly Site Inspection Reports

Description:  Reports of the required inspection of each historic site.

Retention:  2 years

Vital Record:  FALSE


1979-0272 | Recreation Services Section Administrative Files

Description:  Records documenting the administration of the section.

Retention:  5 years

Vital Record:  FALSE


1979-0273 | Recreation Services Section General Files

Description:  Document relating to providing information and technical assistance to recreation providers (e.g. city or county recreation departments, churches, YMCA's, etc.).

Retention:  6 years

Vital Record:  FALSE


1980-0375 | Recreation Services Section General Files

Description:  Documents relating to providing information and technical assistance to recreation providers (e.g. city or county recreation departments, churches, YMCAs, etc.).

Retention:  6 years

Vital Record:  FALSE


1979-0274 | Recreation Services Section Reading Files

Description:  Documents relating to the administration of all Recreation Services Section programs and functions.

Retention:  6 years

Vital Record:  FALSE


1974-0043 | Regulation Receipt Files

Description:  Confirmation that county ordinaries have received and posted Game and Fish regulations.

Retention:  8 years

Vital Record:  FALSE


1980-0373 | Research/Survey/Computorized Data

Description:  Documents relating to the collection, compilation, and analysis of recreation data for recreation studies.

Retention:  4 years

Vital Record:  FALSE


1978-0213A | Review and Compliance Unit Project Files

Description:  Documents relating to the evaluation of all federally funded, licensed or sponsored projects that affect cultural resources.

Retention:  Permanent

Vital Record:  FALSE


1974-0286 | River Basin Subject Files

Description:  Basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


0462-0006 | Shellfish Area Lease File

Description:  Records documenting the lease of lawfully shellfish harvesting areas by commercial interests.

Retention:  Permanent

Vital Record:  FALSE


0462-0009 | Shellfish Sanitation Monitoring and Test Results

Description:  Records documenting the monitoring of shellfish for pollutants.

Retention:  Permanent

Vital Record:  FALSE


1974-0199 | Site Plan Map Files

Description:  Documents relating to the preparation of master site plans on all areas under jurisdiction by the department.

Retention:  Permanent

Vital Record:  FALSE


1984-0051 | Solid Waste Facility Inspection Case Files (Technical Reference Files)

Description:  Inspecting solid waste facilities to insure compliance with the Georgia Solid Waste Management Act and Departmental rules and regulations applying to solid waste management.

Retention:  7 years.

Vital Record:  FALSE


1978-0209 | Solid Waste Hadnling Permit Data on Non-Permitted Sites

Description:  Maintaining permit review data on solid waste handling operations: collection, processing, and disposal for sites that were never permitted for various reasons.

Retention:  8 years.

Vital Record:  FALSE


1978-0210 | Solid Waste Hadnling Permit Data on Permitted Sites

Description:  Permitting solid waste handling operations: collection, processing and disposal.

Retention:  Permanent

Vital Record:  FALSE


1978-0198 | Solid Waste Handling Permit Data Files

Description:  Reviewing applications for permits to conduct solid waste handling operations: collection, processing, and disposal.

Retention:  Permanent

Vital Record:  FALSE


1980-0215A | Solid Waste Management Plan Files

Description:  Required Local Solid Waste Planning under the Solid Waste Management Act of 1972, as amended by House Bill 811, relating to the preparing of Local Solid Waste Plans for all jurisdictions in Georgia; required Regional Planning under Resource Conservation and Recovery Act of 1976.

Retention:  Permanent

Vital Record:  FALSE


1974-0282 | Solid Waste Management Planning and Grant Project File

Description:  Planning for and applying for financial assistance to develop solid waste projects in the state.

Retention:  Permanent

Vital Record:  FALSE


1974-0338 | Special Projects Issues and Areas Files

Description:  Documents relating to the analysis, evaluation, research, or codification of the Department's position on special issues.

Retention:  Permanent

Vital Record:  FALSE


1978-0135 | Special Projects Legislation Coordination (State) Files

Description:  Records documenting legislative activities of the department.

Retention:  Permanent

Vital Record:  FALSE


1974-0383 | Staff and Conference Meeting Files

Description:  Documents relating to departmental law enforcement staff meetings and conferences.

Retention:  1 year

Vital Record:  FALSE


1979-0276 | State Comprehensive Outdoor Recreation Plan (SCORP)

Description:  Records documenting the preparation and administration of the outdoor recreation plan which is required to maintain eligibility for Land and Water Conservation Fund monies from the federal government.

Retention:  6 years

Vital Record:  FALSE


1979-0280 | State Economic Environmental Grants and Emergency State Grants (Approved)

Description:  Administering State Economic-Environmental State grants and, Emergency State grants for construction of Water Supply and Water Pollution Control Facilities.

Retention:  2 years after termination of grant.

Vital Record:  FALSE


1979-0278 | State Grant Projects

Description:  Documents relating to the request, authorization, and administration of funds individual sub-grantees of state grant program (including Recreation Emergency Fund, Recreation and Park Assistance Fund, Special Appropriations, Special Olympics, and Heritage Trust).

Retention:  Permanent

Vital Record:  FALSE


1979-0281 | State Grants for Water Supply and Water Pollution Control Facilities (Disapproved)

Description:  Disapproving State grant applications for construction of water supply and water pollution control facilities.

Retention:  Retain until end of year.

Vital Record:  FALSE


1974-0337 | State Legislative Package Files

Description:  Documents relating to the coordination, development, and revision of the Deparment's legislative package for presentation to the next session of the General Assembly.

Retention:  Permanent

Vital Record:  FALSE


1974-0116 | State Park Concession Agreement Files

Description:  Records documenting the award of contracts for the operation of concessions at state parks.

Retention:  Expired Agreements: 3 years

Vital Record:  FALSE


1973-0595A | State Park Facility Construction Files

Description:  Records documenting the construction and operation of facilities at state parks including rest rooms, concession stands, comfort stations, maintenance barns, and group shelters.

Retention:  Blueprints and Specifications: Permanent. All other records: 20 years

Vital Record:  FALSE


1974-0010 | State Parks Operation Subject Files

Description:  Records documenting the operation of state parks.

Retention:  3 years

Vital Record:  FALSE


1974-0106 | State Parks Superintendents’ Operation Files

Description:  Documents relating to the operation and maintenance of a state park.

Retention:  3 years

Vital Record:  FALSE


1974-0287 | Statewide Water Quality Management Subject Files

Description:  Basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1974-0020 | Subdivision Water Supply System File

Description: 

Retention:  Permanent

Vital Record:  FALSE


0462-0025 | Surface Water Treatment Rule Files

Description:  Includes decisions allowing systems to exceed SWTR and list of systems required to complete CPE or CCP.

Retention:  40 years, or 1 year after revised or updated, whichever is longer.

Vital Record:  FALSE


0462-0024 | Total Coliform Rule Files

Description:  Includes microbial data and results, invalidation of TCR samples, and repeat sampling waivers.

Retention:  5 year

Vital Record:  FALSE


1974-0141 | Truck Report Files

Description:  Records accounting for operating expenses of department trucks.

Retention:  2 year

Vital Record:  FALSE


0462-0028 | Volatile Organic Compounds, Synthetic Organic Compounds, Inorganic Compounds, Radiological, Lead, an

Description:  Includes date and place of sampling, dates and results of analyses.

Retention:  12 years

Vital Record:  FALSE


0462-0022 | Vulnerability Assessment Files

Description:  Includes vulnerability assessment and wellhead protection plans.

Retention:  Permanent

Vital Record:  FALSE


1979-0069 | Water Plant Report File

Description:  Maintaining reports on the operations of ground and surface water plants.

Retention:  1 year.

Vital Record:  FALSE


1981-0052 | Water Quality Analysis Laboratory Report Forms

Description: 

Retention:  10 years.

Vital Record:  FALSE


1981-0054 | Water Quality Analysis Laboratory Report Reference Files

Description: 

Retention:  1 year.

Vital Record:  FALSE


1981-0053 | Water Quality Analysis Laboratory Workbooks

Description: 

Retention:  10 years.

Vital Record:  FALSE


1984-0052 | Water Quality Facility Inspection Case Files (Technical Reference Files)

Description:  Inspecting facilities to insure compliance with the Georgia Water Quality Control Act and the conditions of the National Pollutant Discharge Elimination System Permit.

Retention:  7 years.

Vital Record:  FALSE


1974-0033 | Water Source Map File

Description:  The location of public water sources and water distribution points in each Georgia county.

Retention:  Retain for useful life

Vital Record:  FALSE


1974-0104 | Workmen’s Compensation Claim File

Description: 

Retention:  4 years after final action on claim.

Vital Record:  FALSE


1979-0279 | Youth Conservation Corps/Youth Adult Conservation Corps (YCC/YACC) Grant Projects

Description:  Documents relating to the request, administration, and authorization of YCC and YACC grant programs.

Retention:  6 years after grant completed and completion of federal audit

Vital Record:  FALSE


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org