LG-18-021 | Property and Equipment Inventories

Description:  Listing of agency-owned property and equipment

Retention:  5 years

Updated:  October 20, 2016

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LG-18-020 | Property Disposition Requests (Surplus Property Records)

Description:  Documents requests for change in status of government-owned property.

Retention:  5 years

Updated:  October 20, 2016

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LG-18-022 | Real Property Ownership Records

Description:  Deeds and supporting documentation for land owned by an agency

Retention:  11 years after the year in which the property was sold or transferred

Updated:  October 20, 2016

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LG-18-023 | Receipts of Responsibility

Description:  Records documenting property temporarily in use or possession of an employee.

Retention:  Retain until return of item to property manager or 5 years, whichever is longer.

Updated:  October 20, 2016

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LG-18-024 | Restricted Area/Access Authorization Identification Records

Description:  Documents the issuance of security/access badges to staff.

Retention:  5 years after employee separation from service

Updated:  October 20, 2016

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LG-18-025 | Space Planning/Design Management Project Files

Description:  Evaluation and design of office space for local government agencies

Retention:  3 years after project completion

Updated:  October 20, 2016

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LG-18-026 | Utility Systems Operating and Maintenance Records

Description:  Records include equipment operations logs, mechanical reading charts, equipment maintenance histories.

Retention:  5 years after equipment is no longer in service

Updated:  October 20, 2016

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LG-18-027 | Vehicle Accident Reports

Description:  Record documenting damage to agency-owned vehicles.

Retention:  5 years

Updated:  October 20, 2016

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LG-18-028 | Vehicle and Equipment Cost Reports

Description:  Reports generated to assess and monitor the costs of agency-owned vehicles and heavy equipment.

Retention:  3 years

Updated:  October 20, 2016

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LG-18-029 | Vehicle and Equipment Maintenance Files

Description:  Records documenting routine maintenance on vehicle and equipment (does not include school bus maintenance).

Retention:  5 years after the vehicle is sold or replaced

Updated:  October 20, 2016

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LG-18-030 | Vehicle Parts Lists

Description:  Lists of replacement parts for agency-owned vehicles

Retention:  3 years

Updated:  October 20, 2016

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LG-18-031 | Vehicle Permits/Security Identication Records

Description:  Records documenting the issuance of vehicle decals providing access to security areas.

Retention:  2 years after expiration

Updated:  October 20, 2016

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LG-18-032A and LG-18-032B | Vehicle Title Records

Description:  Documents agency ownership of cars, vans, trucks, trailers, tractors, etc.

Retention:  (LG-18-032A) Applications: Retain until receipt of title; (LG-18-032B) Title: Retain for duration of ownership.

Updated:  October 20, 2016

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LG-18-033 | Vehicle Usage Reports

Description:  Reports used to track fuel usage and mileage.

Retention:  3 years

Updated:  October 20, 2016

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LG-18-034 | Vehicle Use Authorizations and Requests

Description:  Records documenting permission for employees to use their private vehicles for official business and receive reimbursement for mileage.

Retention:  5 years

Updated:  October 20, 2016

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