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CATEGORY: PROPERTY (18) [ Total entries: 35 (showing 20 per page) ]
Description: Listing of agency-owned property and equipment
Retention: 5 years
Updated: October 20, 2016
Description: Documents requests for change in status of government-owned property.
Retention: 5 years
Updated: October 20, 2016
Description: Deeds and supporting documentation for land owned by an agency
Retention: 11 years after the year in which the property was sold or transferred
Updated: October 20, 2016
Description: Records documenting property temporarily in use or possession of an employee.
Retention: Retain until return of item to property manager or 5 years, whichever is longer.
Updated: October 20, 2016
Description: These records document staff and contractor electronic access into government facilities, including user identities and portal access logs.
Retention: 1 year after access is deactivated.
Updated: April 25, 2025
Description: Evaluation and design of office space for local government agencies
Retention: 3 years after project completion
Updated: October 20, 2016
Description: Records include equipment operations logs, mechanical reading charts, equipment maintenance histories.
Retention: 5 years after equipment is no longer in service
Updated: October 20, 2016
Description: Record documenting damage to agency-owned vehicles.
Retention: 5 years
Updated: October 20, 2016
Description: Reports generated to assess and monitor the costs of agency-owned vehicles and heavy equipment.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting routine maintenance on vehicle and equipment (does not include school bus maintenance).
Retention: 5 years after the vehicle is sold or replaced
Updated: October 20, 2016
Description: Lists of replacement parts for agency-owned vehicles
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting the issuance of vehicle decals providing access to security areas.
Retention: 2 years after expiration
Updated: October 20, 2016
Description: Documents agency ownership of cars, vans, trucks, trailers, tractors, etc.
Retention: (LG-18-032A) Applications: Retain until receipt of title; (LG-18-032B) Title: Retain for duration of ownership.
Updated: October 20, 2016
Description: Reports used to track fuel usage and mileage.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting permission for employees to use their private vehicles for official business and receive reimbursement for mileage.
Retention: 5 years
Updated: October 20, 2016
