Total entries: 55 (Listed alphabetically by title)
Description: Documentation of location or destination of an inmate when he or she leaves their assigned dormitory or housing unit.
Retention: 6 months.
Description: Records documenting disciplinary actions against employees in which the employee has exhausted the appeal process and the final determination has been made.
Retention: 5 years
Description: Documentation of review and evaluation of functions and operations of correctional facilities and probation offices.
Retention: 5 years
Description: Documents relating to succinct information report in simple tables, statistics, and language narrative relating to areas of concern among policy-level staff of the agency.
Retention: Permanent
Description: Monthly, Quarterly and Annual reports of Master menu files including food cost and food inventory reports.
Retention: 6 years.
Legal Citation: Georgia Department of Corrections Board Rule #125-4-3-.03 Menu.
Description: Documents relating to recording academic or vocational training of individual students in state correctional institutions.
Retention: 5 years
Description: Daily accounts of inmates and staff activities specifically for those inmates within the death sentence unit of the correctional facility.
Retention: Permanent
Description: Documents relating to medical care provided to detainees. Includes GA Dept. of Corrections medical information and forms.
Retention: 10 years
Description: Records documenting a detainee's stay at a diversion center.
Retention: 4 years
Description: Documents relating to the individual chronological history of incarceration and reports of escape of the active escaped inmate.
Retention: 50 years
Description: Documents relating to maintaining inspection reports and farming operations reports of the various correctional insitutions throughout the State.
Retention: 5 years
Description: Monthly, Quarterly, and Annual fire safety and inspection reports.
Retention: 5 years
Legal Citation: NFPA Life Safety Codes, Georgia Code Title 8, Building and Housing, Title 25, Fire Protection and Safety.
Description: Daily accounts of inmates and staff activities specifically for those inmates within the correctional facility.
Retention: 4 years
Description: Documents relating to case material on Georgia probationers supervised by other states.
Retention: 5 years
Description: Documents relating to accounting for inmates at various times during the day.
Retention: 30 days
Description: Incident Reports relating to inmates and Departmental personnel containing sttements of those concerned reflecting circumstances of incident by inmate, personnel, and summary log.
Retention: 3 years
Description: Documents relating to maintaining copies of reports prepared under contract or developed by individual scholars or students as private (but sanctioned) reviews of DOR programs or operations.
Retention: Permanent
Description: Documents relating to recording funds deposited to and withdrawn from individual inmate accounts.
Retention: 3 years and completion of internal audit
Description: Documents relating to investigating claims filed by State inmates with the State Claims Advisory Board requesting monetary compensation for lost or stolen personal property, and preparing Statements of Findings and Recommendations relative to the claims for submission to the Board.
Retention: 5 years
Description: Inmate grievances, complaints, disciplinary appeals, disciplinary hearing officer reports and letters of dispositions.
Retention: 3 years.
Description: Documents relating to recording the number of complaints, grievances and correspondence generated by state inmates per month, listed by institution.
Retention: 4 years
Description: Documents relating to the record copy of chronological documentation of an inmate's incarceration.
Retention: Prior to 1943: Permanent; 1943-1969: 15 years; 1970-forward: 15 years
Description: Documents relating to the routine periodical evaluation of state and county correctional institution and any requested evaluation of other departmental facilities.
Retention: Permanent
Description: Documents relating to individual inmates chronological history of incarceration.
Retention: 3 years. Exception: for parolees from life sentences: 10 years from date of parole
Description: Documents issued by this and other agencies reporting jointly determined assessments of jointly operated programs.
Retention: Permanent
