Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Corrections, Department of

Total entries: 64   (Listed alphabetically by title)


1978-0075 | Rehabilitation, Population and Demographic Historical Statistics Computer Reports File

Description:  Documents relating to summarizing statistics on inmates, probationers and parolees taken from inmate data base and probation/parole inventory.

Retention:  Security COM Copy: Permanent; Reference Copy: 5 years

Vital Record:  FALSE


1999-0004 | Released Detainee Case History Files

Description:  Detention Centers provide for the incarceration, rehabilitation, education, health, and medical care of those persons placed in their jurisdiction by courts of law. These centers maintain case files on each detainee which document the performances for the services.

Retention:  4 years

Vital Record:  FALSE


0467-0004 | Released Inmate Health Records (Medical Records)

Description:  Medical records documenting health services provided to inmates.

Retention:  10 years

Vital Record:  FALSE


1997-0072 | Released Inmate Health Records (Medical Records)

Description: 

Retention:  Adult inmates: 7 years after release. Minor inmates: Until 27th birthday of released inmate.

Vital Record:  FALSE


1978-0157 | Research Reports

Description:  Documents containing summaries of special data collections, correctional literature, and policy trends concerning accountability and performance-based management in correctional systems.

Retention:  Permanent

Vital Record:  FALSE


0467-0008 | Residential Substance Abuse Treatment (RSAT) Files

Description:  Individual offender's summary of progress throughout the program.

Retention:  2 years after successful completion or unsuccessful termination of the RSAT program

Vital Record:  FALSE


0467-0006 | Sex Offender Records

Description:  Documents relating to the records of incarcerated, paroled, or probated sex offenders.

Retention:  Retain until receipt of official proof of death or for 99 years after release

Legal Citation:  O.C.G.A. 42-1-12(c)(5)

Vital Record:  FALSE


1983-0849 | Sundown Count Forms

Description:  Documents relating to sending daily information regarding inmate population to central office.

Retention:  30 days

Vital Record:  FALSE


1982-0076 | Superior Court Returned Case Files

Description:  Documents relating to the returning of sentences to the Superior Courts on individuals sentenced by the court that for certain reasons do not enter the correctional system.

Retention:  2 years

Vital Record:  FALSE


2000-0011 | Under Death Sentence Daily Activity Log Books

Description:  Daily accounts of inmates and staff activities specifically for those inmates within the death sentence unit of the correctional facility.

Retention:  20 years

Vital Record:  FALSE


1977-0069A | Use of Force Files (Reports and Summary Logs)

Description:  Documents relating to receiving and investigating reports of use of force used by institution personnel in regard to inmates.

Retention:  Permanent

Vital Record:  FALSE


0467-0003 | Use of Force Reports

Description:  Documents relating to use of force investigations.

Retention:  5 years

Vital Record:  FALSE


0467-0013 | Use of Force/Use of Weapons Reports

Description:  Use of Force/Use of Weapons reports contain information reflecting circumstances of the incident of use of force or weapons used by the institution personnel in regard to inmates. These reports include statements of the inmate(s) involved, personnel and a summary of the event.

Retention:  5 years

Vital Record:  FALSE


1977-0070A | Use of Weapons Files (Reports and Summary Logs)

Description:  Documents relating to receiving and investigating reports on use of weapons by institutional personnel in regard to inmates.

Retention:  Permanent

Vital Record:  FALSE


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