Total entries: 179 (Listed alphabetically by title)
Description: Records related to inventory of registration decals.
Retention: 3 years
Updated: October 20, 2016
Description: Includes Disaster recovery manuals, Business continuity plans, inventories, procedure plans, and contact lists.
Retention: Destroy 3 years after superseded by revised plan and after audit requirement is met.
Updated: October 20, 2016
Description: Signed disclosure awareness confidentiality statement that certify understanding of FTI security requirements.
Retention: 5 years
Updated: October 20, 2016
Description: Documents relating to auditing businesses liable for motor fuel taxes. Included are working papers of the State Auditor validating liability or no liability due.
Retention: 7 years
Updated: October 20, 2016
Description: Log that contains Taxpayer Name, Tax Year(s), Type of information, reason for request, date requested, date received, exact location of FTI, persons) with access to FTI, and date and method of disposition, if disposed of. (FTI MUST NOT BE MAINTAINED ON THE LOG)
Retention: 5 years
Updated: October 20, 2016
Description: Electronic lien records that fall into one of these categories:
- The lien record indicates the lien has been satisfied
- The lien record only represents a transitional status in the history of the lien (for example, an update to the record that is received before the lien is satisfied).
Retention: 2 years
Updated: October 20, 2016
Description: Electronic title and registration tracking data used in the creation of electronic title records. An example of tracking data would be a "pending title" record that will be used in the creation of the final title record. Another example would be updates to the pending title record.
Retention: 2 years
Updated: October 20, 2016
Description: Documents relating to emergency lights (red, amber, and blue) permits.
Retention: 3 years
Updated: October 20, 2016
Description: Emission inspection records
Retention: 1 year
Updated: October 20, 2016
Description: Documents relating to participation in an agency supported retirement program.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to Employer's monthly reporting and paying of income tax withheld from employees.
Retention: 3 months
Updated: October 20, 2016
Description: Employer's Quarterly Report of Documents relating to Employer's quarterly reporting and paying of income tax withheld from employees.
Retention: 4 years
Updated: October 20, 2016
Description: Photographs from any type of enforcement action.
Retention: 7 years
Updated: October 20, 2016
Description: Georgia Estate Tax returns filed on behave of taxpayers who died.
Retention: 10 years
Updated: October 20, 2016
Description: Documents evidence, property stored for safekeeping, and found property acquired and maintained by the investigative agency.
Retention: 5 years after disposal of property
Updated: October 20, 2016
Description: Documents relating to manufacturing, pollution, computer broadcasting, electricity, material handlin,g and all other applications and certificates of exemption. Included are applications: ST-M1, ST-M7, ST-AER1, ST-BE1, etc.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to manufacturing, pollution, computer broadcasting, electricity, material handling and all other applications and certificates of exemption. Included are applications: STM1, ST-M7, ST-AER1, ST-BE1, etc.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to reviewing and auditing fiduciary income tax returns and to collecting income taxes.
Retention: 5 years or two successive audits, whichever is longer.
Updated: October 20, 2016
Description: List of employees referred for evaluation.
Retention: Retain for useful life.
Updated: October 20, 2016
Description: Form PT-77A is completed by the Tax Commissioner or fiscal authority certifying adjustments made to the Forest Land Assistance Grant for County, County School, or Special District tax purposes.
Retention: 7 years
Updated: October 20, 2016
Description: Unit uses pre-printed forms. Reports are prepared in narrative form and all are classified as confidential, per executive order signed by the Commissioner of the Department of Revenue.
Retention: Hold in-house indefinitely. Information maintained in file until it is determined that it has no further intelligence value.
Updated: October 20, 2016
Description: A permanent written directive concerned with policy, rules, and procedures affecting more than one component of the Department.
Retention: Permanent
Updated: October 20, 2016
Description: Inactive insurance policy records
Retention: 3 years
Updated: October 20, 2016
Description: Reports of incidents of suspected criminal activity investigated by OSI.
Retention: 7 years
Updated: October 20, 2016
Description: Documents relating to receiving income taxes from individuals and corporations, and collecting taxes due from bad checks and outstanding tax accounts.
Retention: 5 years after account is resolved.
Updated: October 20, 2016
