Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Ports Authority, Georgia

Total entries: 81   (Listed alphabetically by title)


1978-0245A | Paid Invoice Register Files

Description:  Register listing application of payments, accounts outstanding and actual cash receipts slips.

Retention:  4 years.

Vital Record:  FALSE


1979-0017A | Pass Copies Files

Description:  Issuing passes in order to control containers entering and exiting the Georgia Ports Authority.

Retention:  4 years.

Vital Record:  FALSE


0000-0112 | Payroll Files

Description:  Financial (payroll) activities of the Georgia Ports Authority

Retention:  3 years after audit.

Vital Record:  FALSE


1979-0127A | Periodic Payroll Reports File

Description:  Payroll information.

Retention:  5 years or until audits are completed, whichever is longer.

Vital Record:  FALSE


1984-0024 | Personal Property Records

Description:  Personal property owned by Georgia Ports Authority incIuding equipment.

Retention:  25 years.

Vital Record:  FALSE


1978-0250 | Personnel Listing

Description:  Listing of G.P.A. employees.

Retention:  4 years.

Vital Record:  FALSE


1979-0022 | Personnel Listing File

Description:  Listing of employees currently on payroll.

Retention:  4 years.

Vital Record:  FALSE


1979-0018 | Physical Inventory File

Description:  Maintaining physical inventories of container field facilities.

Retention:  2 years and 2 months.

Vital Record:  FALSE


1983-0835 | Publications (produced by GPA)

Description:  Steamship line activity within the Port of Savannah, competitive port publications, Georgia Ports Authority publications.

Retention:  Record Copy: Permanent. Reference Copies: 9 years.

Vital Record:  FALSE


1983-0800A | Railroad Activity Files

Description:  Documenting activities performed by the Railroad Administrative Office for the railroad field of Georgia Ports Authority.

Retention:  7 years.

Vital Record:  FALSE


1983-0838 | Railroad Documentation File

Description:  Documenting activities of the Railroad Field Office.

Retention:  7 years.

Vital Record:  FALSE


1983-0837 | Railroad Yard Office General Correspondence File

Description:  Activities of the Railroad Administrative Office for G.P.A. as well as activities throughout the Port.

Retention:  2 years.

Vital Record:  FALSE


1978-0251A | Rejected Applications for Employment

Description:  Rejected applications for employment with Georgia Ports Authority.

Retention:  2 years.

Vital Record:  FALSE


1980-0212 | Ship Schedule File

Description:  Name of ship, Iine, destination, cargo to be loaded and unloaded, date due, length of ship, agent & stevedore, berth assigned.

Retention:  7 years.

Vital Record:  FALSE


1979-0019 | Special and Misellaneous Order File

Description:  Requests by shipping lines for containers to be premounted, demounted, transferred from chassis to chassis, stripped or set out by rail.

Retention:  2 years.

Vital Record:  FALSE


1983-0836 | State and Federal Government Departmental Publications (Reference File)

Description:  State and Federal Government Departmental compiled data Reference file.

Retention:  12 years.

Vital Record:  FALSE


1978-0248A | Terminated Employee Personnel File (Eligible for Rehire)

Description:  An individual's employment with Georgia Ports Authority.

Retention:  5 years.

Vital Record:  FALSE


1987-0025 | Terminated Employee Personnel File (Ineligible for Rehire)

Description:  An individuaI's empIoyment with Georgi a Ports Authority.

Retention:  50 years.

Vital Record:  FALSE


1978-0246A | Time Card File

Description:  Payroll.

Retention:  8 years.

Vital Record:  FALSE


1979-0024 | Tonnage and Commodity Reports

Description:  Monthly reports of tonnages and commodities through the G.P.A.

Retention:  7 years.

Vital Record:  FALSE


1983-0802A | Tonnage and Value Statistical Printouts

Description:  Import and export cargo movements through the Port of Savannah and other competitive ports.

Retention:  10 years.

Vital Record:  FALSE


1980-0407 | Trade Development Administrative Activities Files

Description:  Activities performed by or involving the Trade Development Division for administration of this office.

Retention:  3 years.

Vital Record:  FALSE


1980-0406 | Trade Development Operational Files

Description:  Trade in coordination with operations and engineering activities.

Retention:  4 years.

Vital Record:  FALSE


1979-0128 | Truck Dispatch Logs

Description:  Scheduling containers to be picked up by individual truck lines.

Retention:  4 years.

Vital Record:  FALSE


1979-0010 | Truck Reports File

Description:  Loading and unloading cargo.

Retention:  5 years.

Vital Record:  FALSE


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