Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Insurance, Department of

Total entries: 104   (Listed alphabetically by title)


1989-0065 | Domestic Company Examination Work Papers

Description:  Examinations conducted under O.C.G.A. 33-2-11.

Retention:  10 years

Vital Record:  FALSE


0000-0177 | Domestic Insurance Companies’ Proxy Files

Description:  Records documenting compliance with proxy material submission by shareholders prior to the company shareholders meeting.

Retention:  5 years

Vital Record:  FALSE


1980-0244A | Enforcement Division Investigation Files

Description:  Case files documenting company investigations and enforcement inquiries.

Retention:  10 years

Vital Record:  FALSE


0000-0095 | Explosives Permit Case Files

Description:  Records documenting the regulation of the purchase, possession, and use of explosives by individuals and companies.

Retention:  3 years

Vital Record:  FALSE


1983-0006 | Fire Loss Reporting System Quarterly Report Files

Description:  Documents relating to maintaining quarterly reports of fire losses sustained by fire insurance companies.

Retention:  5 years

Vital Record:  FALSE


1982-0544A | First-Time Application Batch Reports

Description:  Documents relating to fees paid for individuals applying for insurance licenses sponsored by a specific insurance company.

Retention:  3 years

Vital Record:  FALSE


1989-0064 | Foreign Compay Examination Work Papers

Description:  Examinations conducted under 0. C.G.A. 33-2-11.

Retention:  6 years

Vital Record:  FALSE


0408-0004 | Form A Case Files

Description:  Form A cases involve insurance company and/or other insurance-related entity acquisitions.

Retention:  10 years

Vital Record:  FALSE


0408-0003 | Fraud Investigative Files

Description:  Fraud investigative files involve the investigation, administration, and/or disposition of potential fraudulent activities by the Enforcement Division.

Retention:  7 years

Vital Record:  FALSE


1988-0001 | Georgia Crime Information Council Criminal History Reports

Description:  Criminal histories requested as part of arson investigations.

Retention:  Place in investigative file if information is relevant. Otherwise, destroy

Vital Record:  FALSE


1982-0359 | Georgia Insurance Company Files

Description:  Documents relating to the registration of insurance companies and the appointment/termination of authorized agents.

Retention:  1 year

Vital Record:  FALSE


1980-0243 | Hearing Files for Promulgation of Rules and Regulations

Description:  Records documenting the rule making process.

Retention:  Permanent

Vital Record:  FALSE


1973-0137A | Inactive Georgia Mobile Home Dealers Files

Description:  Documents relating to the administration of the Uniform Standards Code for Factory Manufactured Movable Homes. These dealers no longer conduct business in Georgia and have been declared inactive.

Retention:  30 years

Vital Record:  FALSE


1973-0140A | Inactive Mobile Home Manufacturers Files

Description:  Documents relating to the administration of the Uniform Standards Code for Factory Manufactured Movable Homes. These manufacturers no longer conduct business in Georgia and have been declared inactive.

Retention:  30 years

Vital Record:  FALSE


1988-0023 | Individual Risk Filings Received from Property and Casualty Insurance Companies

Description:  Records documenting the issuance of individual risk policies as required by O.C.G.A. 33-9-32.

Retention:  7 years

Vital Record:  FALSE


0408-0008 | Industrial Loan Case Files

Description:  Industrial loan cases involve the adjudication and/or disposition of industrial loan activity.

Retention:  7 years

Vital Record:  FALSE


0408-0012 | Insurance Agency Case Files

Description:  Comprehensive record of digitally indexed licensing documents archived into the department's Agency Document Management Applications.

Retention:  6 years after record closed. See Instructions for exceptions.

Vital Record:  TRUE


0000-0039A | Insurance Agent Case Files

Description:  Documents relating to the recording of agents licensed to sell insurance in Georgia.

Retention:  5 years after declared inactive

Vital Record:  FALSE


0408-0014 | Insurance Agent Case Files

Description:  The Insurance Agent Case Files is a comprehensive record of digitally indexed licensing documents archived into the department's Agents Document Management Applications.

Retention:  6 years after record closed. See Instructions for exceptions.

Vital Record:  FALSE


1983-0069 | Insurance Agents & Insurance Company Refunds

Description:  Documents relating to refunds to insurance agents or companies for first time applications and renewal applications; refunds to insurance companies for agents they are appointing for the first time with their company.

Retention:  4 years

Vital Record:  FALSE


1976-0302A | Insurance Agents License Files

Description:  Agency copy of the license issued to the insurance agent.

Retention:  1 year after renewal of license and completion of audit

Vital Record:  FALSE


1976-0303 | Insurance Agents License Renewal Forms (Duplicate Copy)

Description:  Duplicate copies of the agents license renewal form, filed alphabetically by agent.

Retention:  1 month and superseded

Vital Record:  FALSE


1976-0304 | Insurance Agents Qualification Records (Agents Printout)

Description:  Listing of all insurance agents licensed in the State of Georgia.

Retention:  2 years

Vital Record:  FALSE


1982-0543 | Insurance Agents Renewal Sendbacks

Description:  Documents relating to annual individual agent insurance renewal applications that have been returned to the agent for correction.

Retention:  3 years

Vital Record:  FALSE


1981-0145 | Insurance Company Bond Registry Card Files

Description:  Deposits of securities of insurance companies doing business with the State of Georgia.

Retention:  5 years after company has satisfied all obligations to policyholders

Vital Record:  FALSE


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