Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Insurance, Department of

Total entries: 104   (Listed alphabetically by title)


1981-0366 | Insurance Company Card Files

Description:  Documents listing inquiries received from citizens against a specific insurance company.

Retention:  4 years

Vital Record:  FALSE


1976-040A | Insurance Company Charter Files

Description:  Corporate charters, certificates of authority and other documents relating to the licensing and regulation of insurance companies in Georgia.

Retention:  Permanent

Vital Record:  FALSE


1977-0435 | Insurance Company Denied Charter Files

Description:  Disapproved applications from insurance companies wishing to do business in Georgia.

Retention:  2 years

Vital Record:  FALSE


2000-0014-01 | Insurance Company Examination Work Papers

Description:  Documents gathered during the conduct of an examination or audit.

Retention:  10 years

Vital Record:  FALSE


1982-0361 | Insurance Company Licenses

Description:  Licenses issued to insurance companies allowing them to operate within the State of Georgia.

Retention:  20 years

Vital Record:  FALSE


1981-0144 | Insurance Company Security Deposit Receipts and Correspondence

Description:  Documents relating to deposits, substitutions and addition 1 deposits.

Retention:  For years ending in 0 and 5, 20 years

Vital Record:  FALSE


1977-0388 | Insurance Complaint and Investigation Files

Description:  Documents relating to the investigation of complaints brought against insurance companies by citizens.

Retention:  4 years

Vital Record:  FALSE


1981-0367 | Insurance Duplicate Cards (Cross-Reference File)

Description:  Documents listing all citizens who have made a complaint and/or inquiry to the Claim and Investigation Division against an insurance company.

Retention:  4 years

Vital Record:  FALSE


0408-0013 | Insurance Education Providers Case Files

Description:  The Insurance Education Providers Case Files is a comprehensive record of digitally indexed education provider documents archived into the department's Education Providers Document Management Applications.

Retention:  6 years after record is closed (when provider goes to inactive status).

Vital Record:  TRUE


1988-0022 | Insurance Expense Exhibits Received from Property and Casualty Insurance Companies

Description:  Records documenting the expenses incurred and losses paid for the current calendar year for the state of Georgia and countrywide.

Retention:  Permanent

Vital Record:  FALSE


1979-0176 | Insurance Holding Company Systems Files

Description:  Records documenting the registration of insurance holding companies.

Retention:  7 years

Vital Record:  FALSE


1983-0068 | Insurance Manual Money Receipt Books

Description:  Records documenting the sell of insurance study manuals to the consumer.

Retention:  1 year and completion of audit

Vital Record:  FALSE


1975-0183 | Investigator’s Daily Diary Files

Description:  Records documenting the daily activity of investigators.

Retention:  2 years

Vital Record:  FALSE


0000-0072 | Licensed Explosives Dealers and Users Case Files

Description:  Records documenting the licensure of explosive dealers and persons using explosives.

Retention:  10 years

Vital Record:  FALSE


1973-0138A | Licensed Georgia Mobile Home Dealers Files

Description:  Records documenting those licensed dealers in the state.

Retention:  30 years

Vital Record:  FALSE


1973-0135A | Licensed Georgia Mobile Home Manufacturers Master Files

Description:  Documents relating to the administration of the Uniform Standards Code for Factory Manufactured Movable Homes.

Retention:  30 years

Vital Record:  FALSE


0000-0069A | Life and Accident /Health Insurance Policy Forms Files

Description:  Documents relating to the analysis and approval of policy forms of life and health/accident insurance companies.

Retention:  100 years

Vital Record:  FALSE


1981-0126 | Life Companies Premium Tax Returns and Correspondence

Description:  Documents relating to the collection and audit of premium taxes for foreign and domestic insurance companies.

Retention:  25 years

Vital Record:  FALSE


0408-0002 | Life Insurance Companies Premium Tax Returns and Correspondence Files

Description:  Documents relating to the collection and audit of premium taxes for foreign and domestic insurance companies.

Retention:  10 years

Vital Record:  FALSE


0000-0040 | Liquified Petroleum Gas Company Case Files

Description:  Documents relating to the regulation of the LP Gas Industry for the storage, handling, use, and transport of LP gas.

Retention:  10 years

Vital Record:  FALSE


1975-0159A | Loan Company Annual Statements

Description:  Documents relating to reporting annual financial status of loan companies.

Retention:  Permanent

Vital Record:  FALSE


0000-0027A | Loan Company Examination Files

Description:  Documents relating to the examination of loan companies.

Retention:  4 years

Vital Record:  FALSE


0000-0037A | Loan Company License Files

Description:  Documents relating to the renewal of licenses.

Retention:  10 years

Vital Record:  FALSE


0000-0028A | Loan Company Tax Reports

Description:  Documents relating to the maintenance of taxation reports on loan companies.

Retention:  5 years

Vital Record:  FALSE


1973-0141A | Mobile Home Manufacturers Complaint Case Files

Description:  Documents relating to the administration of the Uniform Standards Code for Factory Manufactured Movable Homes.

Retention:  30 years

Vital Record:  FALSE


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