Total entries: 40 (Listed alphabetically by title)
Description: Records documenting the supervision of nursing home to ensure compliance with state and federal regulations governing participation in the Medicaid Program.
Retention: Official copy: 4 years then sample per instructions. Reference copies: 2 years
Description: Records of all departmental hearings of appeals concerning providers and recipients of medical assistance benefits; and third party liability case records.
Retention: 8 years after case is closed
Description: ocuments formulating and administering the policies and procedures of the Operations Division.
Retention: Permanent
Description: Documents relating to information gathered from physician for profile; includes profile questionnaire
Retention: 5 years
Description: Records authorizing payment for all medical services and equipment rendered by Medicaid providers to Medicaid recipients.
Retention: 3 years
Description: ocuments formulating and administering the policies and procedures of the Program Management Division.
Retention: Permanent
Description: Quarlity Assurance/Utlization Review Audits are performed on an on-going basis for all waivered service providers. This audits are performed by Medicaid program specialists based on state and federal regulations.
Retention: 4 years
Description: Records documenting the review of random samples of Medicaid cases to verify eligibility status, correctness of claims payments, and third party liability recovery efforts.
Retention: 3 years
Description: Health benefits coverage.
Retention: 4 years
Description: Corrections made t o records which document the health benefits coverage of members.
Retention: 2 years
Description: Applications for insurance coverage.
Retention: 4 years
Description: Records documenting the state's participation in the Ryan White CARE Program. The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act is Federal legislation that addresses the unmet health needs of persons living with HIV disease by funding primary health care and support services that enhance access to and retention in care.
Retention: Retain 7 years past date of patient's death; for children's records, retain for 3 years after the 21st birthday or 7 years after the death of patient, whichever comes later
Description: Records documenting the approval or denial of applications for health care facilities. Approval must be sought to establish, construct, or renovate a health care facility.
Retention: Permanent
Description: Coverage for dependent step-children.
Retention: 4 years
Description: Documents relating to the recovery of Medicaid funds from receipients having supplementary insurance or third party coverage.
Retention: 4 years
