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University System of Georgia

State Agency Specific Retention Schedules

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Jekyll Island Authority

Total entries: 73   (Listed alphabetically by title)


0910-05-004 | Fire Incident Reports

Description:  Records of fires and related damage.

Retention:  50 years

Updated:  October 20, 2016


0910-05-005 | Fire Log Books

Description:  Record of fire including date, name of caller, stations responding, damage to structure, equipment used, and time required.

Retention:  7 years

Updated:  October 20, 2016


0910-05-006 | Fire Prevention Plans

Description:  Review of structure, along with flammable material contained within, alarm systems, placement of extinguishers, and emergency numbers.

Retention:  5 years after superseded.

Updated:  October 20, 2016


0910-05-008 | Fire/Arson Investigation Files

Description:  Investigations of the cause and origin of fires in order to determine criminal intent.

Retention:  50 years

Updated:  October 20, 2016


0910-05-009 | Fireworks Display Registrations

Description:  Registrations of the location of fireworks displays with the fire department.

Retention:  3 years

Updated:  October 20, 2016


0910-01-001A | Land Development Review EAP Reports

Description:  This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.

Retention:  Permanent

Updated:  October 20, 2016


0910-01-001B | Land Development Review Records (excluding EAP Reports)

Description:  This series documents communications with lease holders and/or business operators to motivate acceptance of JIA policies and regulations and advancement of JIA priorities pertaining to conservation. This series includes, but is not limited to: reports of Environmental Assessment Procedure (EAP) reviews of proposed projects that have the potential to significantly impact the natural environment of Jekyll Island.

Retention:  5 years

Updated:  October 20, 2016


0910-07-005 | Life Support System Maintenance

Description:  Records and reports pertaining to, but not limited to: pumps, filtration components, and water quality of the tanks within the Turtle Center.

Retention:  Life of the equipment.

Updated:  October 20, 2016


0910-06-003 | Maintenance Records

Description:  This series documents service and repair work to public utility lines, mains, and meters on Jekyll Island.

Retention:  5 years

Updated:  October 20, 2016


0910-04-001C | Marketing Records

Description:  This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series may includes broadcast, digital, and print marketing materials not covered in 0910-04-001A (Final broadcast, digital, print marketing materials and ownership contracts and agreements) and 0910-04-001B (Contracts and License Agreements).

Retention:  5 years

Updated:  October 20, 2016


0910-04-001B | Marketing Records - Contracts/License Agreements

Description:  This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes contracts/license agreements.

Retention:  7 years after expiration

Updated:  October 20, 2016


0910-04-001A | Marketing Records - Final broadcast, digital, print marketing materials, ownership contracts/agrmts

Description:  This series documents the marketing of the Amenities and Convention Center on the island, as well as marketing campaigns focusing on island tourism, to include but not limited to: golf courses, the Jekyll Island Museum, Sea Turtle Center, Summer Waves, the Tennis Center, Shrimp and Grits, Turtle Crawl, Fourth of July, Georgia Florida and the Tree Lighting. This series includes final broadcast, digital, print marketing materials and ownership contracts/agreements.

Retention:  Permanent

Updated:  October 20, 2016


0910-02-004 | Master List of Business Leases

Description:  Listing of all businesses operating on the island.

Retention:  Until superseded.

Updated:  October 20, 2016


0910-05-010 | Medicaid/Medicare Billing Statements

Description:  Billing record for Medicaid and Medicare claims.

Retention:  5 years

Updated:  October 20, 2016


0910-05-011 | Medicaid/Medicare Insurance Claims

Description:  Invoices sent to Medicaid/Medicare for reimbursement.

Retention:  5 years after settlement.

Updated:  October 20, 2016


0910-05-012 | Medicaid/Medicare Paid Bill Receipts

Description:  Documents payment of claims.

Retention:  5 years

Updated:  October 20, 2016


0910-06-004 | Meter Books and Summary Reports

Description:  Record of meter readings and reports by Customer Account.

Retention:  5 years

Updated:  October 20, 2016


0910-06-005 | Meter Maintenance Records

Description:  Records documenting maintenance work performed on service meters.

Retention:  3 years

Updated:  October 20, 2016


0910-01-002 | Natural Resource Management

Description:  This series documents fencing, habitat restoration, signage and trail maintenance on Jekyll Island.

Retention:  3 years

Updated:  October 20, 2016


0910-06-006 | New Meter Installations

Description:  Document the installation of new water meters.

Retention:  5 years

Updated:  October 20, 2016


0910-02-005 | Ordinance Violation Records

Description:  Records documenting violations issued by code compliance officer for non-compliance with island ordinances.

Retention:  3 years or life of lease, whichever is longer.

Updated:  October 20, 2016


0910-07-006 | Permits

Description:  This series documents all Federal, International, State and local permits held by the Turtle Center for: Research, Rehabilitation, and Educational Animals.

Retention:  5 years after expiration of permit.

Updated:  October 20, 2016


0910-02-006B | Permits - Sign Permits for Permanent Signs

Description:  Records documenting applications, and permits for permanent signage.

Retention:  3 years after removal or permit superseded.

Updated:  October 20, 2016


0910-02-006A | Permits - Temporary Sign Permits

Description:  Records documenting applications, and permits for temporary signage, fencing, and tree maintenance.

Retention:  3 years

Updated:  October 20, 2016


0910-05-007 | Pre-Fire Plans/Fire Safety Inspection Reports

Description:  Reports documenting inspections of structures used in fire safety planning; compliance with and violations of fire regulations.

Retention:  5 years

Updated:  October 20, 2016


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