CATEGORY: PROPERTY AND SECURITY (07) [ Total entries: 29 (showing 20 per page) ]
Description: Records documenting agency security and fire alarm systems.
Retention: 3 years after replacement of system.
Description: Evaluation and design of space for government agencies.
Retention: 3 years after project completion.
Description: Records documenting damage to agency-owned vehicles.
Retention: 5 years.
Description: Records documenting the purchase of equipment and vehicles.
Retention: 5 years after disposition of equipment.
Description: Records documenting the issuance of vehicle decals providing access to secure areas.
Retention: 2 years after superseded.
Description: Records documenting agency ownership of vehicles.
Retention: Applications: Retain until receipt of title. Title: Retain for duration of ownership.
Description: Records documenting authorization for the use of state vehicles. Document types include Drive History Consent, Driver Qualification Procedure, Driver Acknowledgment, and Motor Vehicle Report.
Retention: 5 years after superseded or obsolete.
Description: This series consists of video recordings from law enforcement body-worn devices, devices located on or inside of law enforcement vehicles, drone cameras, and traffic cameras. Retention: 1) Footage that is part of a criminal investigation, shows a vehicle accident, shows the detainment or arrest of an individual, shows a law enforcement officer’s use of force, or contains evidence that is or can reasonably be anticipated to be necessary for pending litigation: retain for 30 months from the date of the records. 2) Footage used in litigation: Retain until final adjudication of the litigation. 3) All other footage: Retain 180 days.
Retention: See description.
Updated: April 25, 2025
Description: Visitor sign-in logs.
Retention: 1 year.
