CATEGORY: PERSONNEL (16) [ Total entries: 47 (showing 20 per page) ]
Description: Document agency response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits.
Retention: 3 years
Updated: October 20, 2016
Description: Record documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission.
Retention: Permanent
Updated: October 20, 2016
Description: This series documents records of job applicants who are not hired for the position. Records include, but are not limited to, applications and background checks.
Retention: 2 years
Updated: April 25, 2025
Description: Records documenting applications for job openings that are incomplete or unsolicited.
Retention: 3 months
Updated: October 20, 2016
Description: Records documenting salary reduction-type plans authorized by the Internal Revenue Service.
Retention: 6 years after termination of participation
Updated: October 20, 2016
Description: Records documenting individual election to continue insurance benefits beyond employment with an agency.
Retention: 6 years
Updated: October 20, 2016
Description: Service contracts between an individual and government agency or teaching services.
Retention: 7 years after expiration
Updated: October 20, 2016
Description: Records documenting converted personal leave requests.
Retention: 1 year after leave used
Updated: October 20, 2016
Description: Records documenting the random drug testing of employees to include pre-employment and reasonable suspicion.
Retention: (LG-16-010A) Postives and Refusals: 5 years; (LG-16-010B) Negatives and Cancelled Drug Tests and documents relating to the administration of alcohol and controlled substance testing programs: 2 years
Updated: October 20, 2016
Description: Records documenting calibration of drug testing equipment.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting the referral and treatment of employees in an agency sponsored assistance program.
Retention: 5 years after employee completes program
Updated: October 20, 2016
Description: I-9 forms
Retention: 3 years after date of hire or 1 year after separation, whichever is longer
Updated: October 20, 2016
Description: Resolution of employee complaints against supervisor or other employee.
Retention: 2 years after the complaint is filed or the case is resolved.
Updated: October 20, 2016
Description: Guidelines created to explain the internal operations and procedures of the agency to a new employee.
Retention: 60 years
Updated: October 20, 2016
Description: Records documenting the issuance of employee identification cards.
Retention: 5 years after card has been recalled
Updated: October 20, 2016
Description: Documentation of employee exposure to hazardous materials.
Retention: 30 years after separation
Updated: October 20, 2016
Description: Records documenting employee parking permit applications, cards, and permits.
Retention: 5 years after permit expires or is superseded or separation of employee from the agency, whichever is longer.
Updated: October 20, 2016
Description: This series documents an employee's work history with the agency, generally maintained as a case file. Records in this series include, but are not limited to, documentation of continuing education, performance evaluations, waivers of liability, card key access forms, disciplinary actions, and background checks.
Retention: 7 years after separation
Updated: April 25, 2025
Description: Documents relating to participation in an agency-supported retirement program.
Retention: 6 years
Updated: October 20, 2016
Description: Copies of pension plans, both current and past, summarizing benefits and eligibility criteria.
Retention: 60 years
Updated: October 20, 2016
