The Georgia Archives will be closed Wednesday, December 24 and Thursday, December 25 for the Christmas Holiday. The Archives will also be closed Thursday, January 1 for the New Years’ Day Holiday.
CATEGORY: PERSONNEL (16) [ Total entries: 47 (showing 20 per page) ]
Description: Records including declaration of beneficiary, requests for retirement, insurance authorizations, correspondence, election of options forms, and other related materials.
Retention: 7 years after benefits cease to be paid
Updated: October 20, 2016
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action
Updated: October 20, 2016
Description: Reports classifying employees by race and gender that document compliance with EEOC rules.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting extended absence from work by an employee under provisions of the Family Medical Leave Act.
Retention: 3 years after separation
Updated: October 20, 2016
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action
Updated: October 20, 2016
Description: Group insurance policies held by a local government as part of the employee benefits program.
Retention: 10 years after expired
Updated: October 20, 2016
Description: Records monitoring the exposure to hazardous materials by employees.
Retention: 30 years after separation
Updated: October 20, 2016
Description: Records documenting the administration of a government operated insurance program.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the activities and administration of an agency's intern/volunteer program. Records may include: volunteer hour statistics; volunteer program publicity records; insurance requirement information; and inactive volunteer files containing applications and conditions of volunteer service forms.
Retention: (LG-16-045A) Individual Intern/Volunteer Files: 3 years after separation; (LG-16-045B) All Other Records: 3 years
Updated: October 20, 2016
Description: Records documenting efforts to advertise positions and attract qualified personnel for employment opportunities.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting the donation of leave by employees to assist an individual who must be absent from work for an extended period of time due to illness.
Retention: 1 year after leave used
Updated: October 20, 2016
Description: Records documenting hours worked, sick leave donations, leave earned, and leave taken; does not include final leave status.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting cumulative leave held by an individual employee.
Retention: 50 years
Updated: October 20, 2016
Description: Bonds required of local officials and custodians of funds.
Retention: 5 years after expiration of term
Updated: October 20, 2016
Description: Records documenting job requirements, description, and salary range.
Retention: 4 years after position is reclassified
Updated: October 20, 2016
Description: Pre-employment assessments include exams and polygraphs, taken by those applying for positions with a local government.
Retention: 2 years
Updated: April 25, 2025
Description: Records documenting employees who elect for early retirement under government-offered incentive programs.
Retention: 6 years
Updated: October 20, 2016
Description: Status of individual pension accounts including interest, contributions, and withdrawals
Retention: 10 years after fiscal year in which the record was created
Updated: October 20, 2016
Description: Affidavits testifying to an individual's right to receive public benefits. Note: Retention applies only to those affidavits not maintained as part of another record, such as a contract or bid response.
Retention: 3 years
Updated: October 20, 2016
Description: Reports documenting the collection of SAVE and E-verify forms.
Retention: 10 years
Updated: October 20, 2016
