Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  PUBLIC SAFETY (19)   [ Total entries: 91 (showing 20 per page) ]


LG-19-039 | Fire Incident Reports

Description:  Record of fires and related damage

Retention:  20 years

Updated:  April 05, 2017


LG-19-040 | Fire Log Books

Description:  Record of fire including date, name of caller, stations responding, damage to structure, equipment used, and time required

Retention:  20 years

Updated:  April 05, 2017


LG-19-043 | Fire Plans and Inspection Reports

Description:  Inspections of structures used in fire safety planning

Retention:  5 years

Updated:  April 05, 2017


LG-19-041 | Fire Prevention Plans

Description:  Review of structure, along with flamable material contained within, alarm systems, placement of extinguishers, and emergency numbers

Retention:  5 years after superseded

Updated:  April 05, 2017


LG-19-042 | Fire Safety Inspection Reports

Description:  Reports documenting compliance with and violations of fire regulations

Retention:  5 years

Updated:  April 05, 2017


LG-19-044 | Fireworks Display Registrations

Description:  Registrations of the location of fireworks displays with the fire department

Retention:  3 years

Updated:  April 05, 2017


LG-19-045 | Fugitive/Wanted Persons Files

Description:  Records created or accumulated in the course of apprehending wanted individuals

Retention:  5 years after suspect is apprehended

Updated:  April 05, 2017


LG-19-046 | Grand Jury Lists - Sheriff

Description:  Documents the selection of jurors for a particular term

Retention:  2 years

Updated:  April 05, 2017


LG-19-047 | Holding Cell Videos

Description:  Pictorial recordings (either analog or digital) of jail holding or booking areas

Retention:  180 days

Updated:  April 05, 2017


LG-19-048 | Impounded Vehicle Reports

Description:  Records documenting the towing of vehicles

Retention:  3 years

Updated:  April 05, 2017


LG-19-049 | Impounded Vehicles - Wrecker Service Reports

Description:  Reports identifying the vehicles to be towed and the wrecker service performing the task

Retention:  3 years

Updated:  April 05, 2017


LG-19-050 | Incarceration Lists

Description:  Daily list of inmates in jail

Retention:  1 year

Updated:  April 05, 2017


LG-19-053 | Incident Reports (Capital)

Description:  Reports of incidents of suspected criminal/capital activity investigated by public safety officers

Retention:  50 years

Updated:  October 17, 2017


LG-19-052 | Incident Reports (Criminal)

Description:  Reports of incidents of suspected criminal non-capital activity investigated by public safety officers

Retention:  5 years

Updated:  October 17, 2017


LG-19-051 | Incident Reports (Non-Criminal.)

Description:  Reports of incidents of suspected non-criminal activity investigated by public safety officers

Retention:  1 year

Updated:  October 17, 2017


LG-19-054 | Inmate Case Files

Description:  Records of inmates documenting their case history at the correctional institution

Retention:  10 years after release

Updated:  April 05, 2017


LG-19-055 | Inmate Disciplinary Reports

Description:  Reports of disciplinary problems with inmates

Retention:  10 years after release

Updated:  April 05, 2017


LG-19-056 | Inmate Fund Account Records

Description:  Records of personal monies deposited with the prison by an inmate upon entering incarceration or on behalf of an inmate while incarcerated

Retention:  3 years after release of inmate

Updated:  April 05, 2017


LG-19-057 | Inmate Medical Records

Description:  Records documenting medical care provided to prison inmates

Retention:  10 years after release

Updated:  April 05, 2017


LG-19-058 | Inmate Personal Property Accounting

Description:  Records documenting personal property of inmates being stored during their incarceration

Retention:  4 years after release

Updated:  April 05, 2017


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