Total entries: 124 (Listed alphabetically by title)
Description: A comprehensive plan is the result of a community-based planning process that draws on the general public, stakeholders, and experts in order to shape and guide growth and development with the county. Local governments in Georgia are required, by O.C.G.A. 50-8-7.1, to submit a comprehensive plan to the department every ten years.
Retention: Permanent
Description: Meeting minutes and related documents created by and for the State Advisory Committee on construction codes and the Industrialized Buildings Advisory Committee.
Retention: Permanent
Description: Reference documents used in the administration of establishment and review of construction codes, and administration and enforcement of building standards for factory-built housing.
Retention: Retain for useful life
Description: Reports submitted to DCA by local government entities upon issuance of financial obligations exceeding $1 million.
Retention: 5 years
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document program administration and training.
Retention: 6 years from the end of the fiscal year in which documents are received or created
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document proposed changes and actual property improvements in participating communities.
Retention: Permanent
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the program assessment process.
Retention: 7 years from the end of the fiscal year in which documents are received or created
Description: The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the research and best practices process.
Retention: 10 years from the end of the fiscal year in which documents are received or created.
Description: The purpose of the Downtown Development Revolving Loan Fund (DD RLF] is to assist cities, counties and development authorities in their efforts to revitalize and enhance downtown areas by providing below-market rate financing to fund capital projects in core historic downtown areas and adjacent historic neighborhoods where DD RLF will spur commercial redevelopment.
Retention: (0428-0047A) Final Program Narrative Summary Report: Permanent; (0428-0047B) All other records: 5 years after submission of final project report, or payout of the grant.
Updated: October 20, 2022
Description: Emergency Georgia Rental Assistance Program to provide relief to individuals, families, and landlords whose finances have been negatively impacted since March 13, 2020, the start of the COVID-19 pandemic. Record types include applications, copies of lease agreements, income verification documents, applicant tax documents, applicant ACH forms, property ownership documents, and applicant identification documents
Retention: Final Program Narrative Summary Report: Permanent; All other records: 7 years after the period of performance.
Updated: October 16, 2024
Description: The Emergency Solutions Grants Program (ESG), [Formerly Emergency Shelter Grants Program (ESGP)], provides direct subsidies to assist eligible organizations with the operation of street outreach, emergency shelter, rapid re-housing, homelessness prevention, and related services to persons experiencing homelessness or in danger of becoming homeless throughout the state. The record series consists of program applications, compliance and monitoring reports, program participation records, contracts, accounting ledgers, and correspondences.
Retention: Retain for 5 years after submission of final project report or payout of the grant, whichever is longer.
Legal Citation: 24 CFR 576.87
Updated: April 29, 2025
Description: Documents relating to the Empowerment Zone program.
Retention: (0428-0039A) Final Program Narrative Summary Report: Permanent; (0428-0039B) All other records: 5 years after submission of final project report, or payout of the grant.
Legal Citation: 7 CFR 25.606
Updated: October 20, 2022
Description: Documents relating to ineligible applicants
Retention: 3 years
Description:
Retention: 2 years after end of affordability period
Description: Opinions written by DCA at the request of a state legislator. These opinions offer an analysis of the impact of proposed legislation.
Retention: Permanent
Description: The GCSV administers grants from the Corporation for National and Community Service designed to support local volunteer efforts in the state. Grants administered include Learn & Serve America, AmeriCorps VISTA, Hands on Georgia, and the Georgia State Challenge Grant. Records consist of a grant package that includes a program application, compliance and monitoring reports, drawdowns, and correspondence
Retention: Retain 7 years after submission of final expenditure report.
Legal Citation: 45 CFR 2541.420
Description: The Georgia Dream program was created to make homeownership possible for eligible low and moderate income Georgians by providing affordable financing options, down payment assistance, and homebuyer education. The record series consists of applications (funded and not funded), all general programmatic material including the program description, project loan application materials, project loan underwriting documents, project conditional commitments, and subsidy draw requests.
Description: (0428-0033A) Final Program Narrative Summary Report: Permanent; (0428-0033B): Applications Not Funded: 5 years from end of calendar year in which application was submitted; (0428-0033C): All other records: 5 years after end of calendar year of project completion date or 5 years from termination of affordability period.
Retention: See description.
Updated: October 25, 2023
Description: Documents relating to providing Georgia Energy Fund loans or combination loan/grants to housing owners for energy conservation improvements
Retention: 9 years
Description:
Retention: 3 years after termination of HAP subcontract
Legal Citation: CFR 24.85.42
Description: GICH offers communities a three year program of collaboration and technical assistance relating to housing and community development. The objective of GICH is to help communities create and launch a locally based plan to meet their housing needs.
Retention: 5 years from the end of the fiscal year in which the participant completes the 3 year program
Description: Documents relating to the legal establishment, organization, and operation of the Georgia National Register Review Board.
Retention: Permanent
Description: Applications funded. The GHFA Permanent Supportive Housing [formerly Shelter Plus Care] Program provides permanent housing in connection with supportive services to persons who have a disability and are experiencing homelessness. The program provides rental assistance funded by HUD accompanied by a range of supportive services funded by other sources. The GHFA PSH Program is designed to serve homeless persons with disabilities such as but not limited to serious mental illness, chronic substance abuse, and or AIDS and related diseases. The record series consists of applications (funded and not funded), all general programmatic material including the program description, project loan application materials, project loan underwriting documents, project conditional commitments, and subsidy draw requests.
Retention: Retain for 5 years after the expenditure of all funds from the grant under which the program participant was served.
Updated: April 29, 2025
Description: Disbursement of funds to local governments and other eligible recipients.
Retention: 10 years
Description: Documents relating to the Housing Choice Voucher (HCV) for Homeownership Program
Retention: 3 years from the end of the calendar year that client no longer participates in the program
Legal Citation: 24 CFR 982.158(e)
Description: The Office of Special Housing Initiatives provides eligible applicants with funds to promote marriage as a viable option for low and moderate income Georgians through improved perceptions, attitudes, and skills for developing a healthy marriage. This schedule documents the records assocated with that funding.
Retention: Retain for 6 years after the end of the calendar year in which the final expenditure report was submitted.
