Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Community Affairs, Department of

Total entries: 113   (Listed alphabetically by title)


1974-0007 | Community Planning and Development (701) Program Files

Description:  Processing federal grant applications under the HUD 701 program received from the Area Planning and Development Commissions (APDCs), forwarding them to HUD as a single State package, and then monitoring the performance of the APDCs under the grants.

Retention:  1 year

Vital Record:  FALSE


0428-0054 | Comprehensive Plans

Description:  A comprehensive plan is the result of a community-based planning process that draws on the general public, stakeholders, and experts in order to shape and guide growth and development with the county. Local governments in Georgia are required, by O.C.G.A. 50-8-7.1, to submit a comprehensive plan to the department every ten years.

Retention:  Permanent

Vital Record:  FALSE


0428-0067 | Construction Codes and Industrialized Buildings Meeting Minutes

Description:  Meeting minutes and related documents created by and for the State Advisory Committee on construction codes and the Industrialized Buildings Advisory Committee.

Retention:  Permanent

Vital Record:  FALSE


0428-0066 | Construction Codes and Industrialized Buildings Reference Files

Description:  Reference documents used in the administration of establishment and review of construction codes, and administration and enforcement of building standards for factory-built housing.

Retention:  Retain for useful life

Vital Record:  FALSE


0428-0062 | Debt Issuance Report

Description:  Reports submitted to DCA by local government entities upon issuance of financial obligations exceeding $1 million.

Retention:  5 years

Vital Record:  FALSE


0428-0044 | Downtown Development Administrative and Training Files

Description:  The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document program administration and training.

Retention:  6 years from the end of the fiscal year in which documents are received or created

Vital Record:  FALSE


0428-0045 | Downtown Development Design Assistance Materials

Description:  The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document proposed changes and actual property improvements in participating communities.

Retention:  Permanent

Vital Record:  FALSE


0428-0042 | Downtown Development Program Assessment Files

Description:  The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the program assessment process.

Retention:  7 years from the end of the fiscal year in which documents are received or created

Vital Record:  FALSE


0428-0043 | Downtown Development Research and Best Practices Files

Description:  The Office of Downtown Development coordinates the Georgia Main Street and Better Hometown programs. These programs assist Georgia cities and neighborhoods in the development of their core commercial areas. These records document the research and best practices process.

Retention:  10 years from the end of the fiscal year in which documents are received or created.

Vital Record:  FALSE


0428-0047 | Downtown Development Revolving Loan Fund

Description:  The purpose of the Downtown Development Revolving Loan Fund (DD RLF) is to assist cities, counties, and development authorities in their efforts to revitalize and enhance downtown areas by providing below-market rate financing to fund capital projects in core historic downtown areas and adjacent historic neighborhoods where DD RLF will spur commercial redevelopment.

Retention:  10 years from the end of the calendar year of loan pay-off

Vital Record:  FALSE


1997-0004 | Emergency Shelter Grants Program (ESGP) Files

Description:  Subsidies to organizations operating shelter facilities for the homeless.

Retention:  4 years

Legal Citation:  24 CFR 576.87

Vital Record:  FALSE


0428-0039 | Empowerment Zone/Renewal Community Program

Description:  Documents relating to the Empowerment Zone program

Retention:  13 years

Legal Citation:  7 CFR 25.606

Vital Record:  FALSE


1984-0036A | Existing Housing Program-Ineligible Applicant Files

Description:  Documents relating to ineligible applicants

Retention:  3 years

Vital Record:  FALSE


0428-0017 | FDIC Compliance Reports

Description: 

Retention:  2 years after end of affordability period

Vital Record:  FALSE


0428-0061 | Fiscal Notes Issued

Description:  Opinions written by DCA at the request of a state legislator. These opinions offer an analysis of the impact of proposed legislation.

Retention:  Permanent

Vital Record:  FALSE


0428-0072 | Georgia Commission for Service and Volunteerism (GCSV) Program Files

Description:  The GCSV administers grants from the Corporation for National and Community Service designed to support local volunteer efforts in the state. Grants administered include Learn & Serve America, AmeriCorps VISTA, Hands on Georgia, and the Georgia State Challenge Grant. Records consist of a grant package that includes a program application, compliance and monitoring reports, drawdowns, and correspondence

Retention:  Retain 7 years after submission of final expenditure report.

Legal Citation:  45 CFR 2541.420

Vital Record:  FALSE


0428-0034 | Georgia Dream Single Family Development Program-Non Selected Applications

Description:  Applications not funded

Retention:  5 years from the end of the calendar year in which the application is submitted

Vital Record:  FALSE


0428-0033 | Georgia Dream Single Family Development Program-Selected Applications

Description:  Applications funded

Retention:  5 years from the end of the calendar year of the project completion date or 5 years from the affordability period terminates

Vital Record:  FALSE


1989-0069 | Georgia Energy Fund Program Files

Description:  Documents relating to providing Georgia Energy Fund loans or combination loan/grants to housing owners for energy conservation improvements

Retention:  9 years

Vital Record:  FALSE


0428-0011 | Georgia HAP Administrators QC Reviews

Description: 

Retention:  3 years after termination of HAP subcontract

Legal Citation:  CFR 24.85.42

Vital Record:  FALSE


0428-0046 | Georgia Initiative for Community Housing (GICH)

Description:  GICH offers communities a three year program of collaboration and technical assistance relating to housing and community development. The objective of GICH is to help communities create and launch a locally based plan to meet their housing needs.

Retention:  5 years from the end of the fiscal year in which the participant completes the 3 year program

Vital Record:  FALSE


1997-0040 | Governor’s Emergency Fund Program Files

Description:  Disbursement of funds to local governments and other eligible recipients.

Retention:  10 years

Vital Record:  FALSE


0428-0041 | HCV Homeownership Program

Description:  Documents relating to the Housing Choice Voucher (HCV) for Homeownership Program

Retention:  3 years from the end of the calendar year that client no longer participates in the program

Legal Citation:  24 CFR 982.158(e)

Vital Record:  FALSE


0428-0056 | Healthy Marriage Initiative

Description:  The Office of Special Housing Initiatives provides eligible applicants with funds to promote marriage as a viable option for low and moderate income Georgians through improved perceptions, attitudes, and skills for developing a healthy marriage. This schedule documents the records assocated with that funding.

Retention:  Retain for 6 years after the end of the calendar year in which the final expenditure report was submitted.

Vital Record:  FALSE


0428-0006 | HOME Access Program

Description: 

Retention:  Retain until Nov 15, 2014

Vital Record:  FALSE


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