Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Community Affairs, Department of

Total entries: 113   (Listed alphabetically by title)


1989-0094A | Mortgage Servicer Ledgers Reports

Description:  Mortgage Servicer Ledgers Reports per Servicer.

Retention:  5 years

Vital Record:  FALSE


0428-0060 | New Government Certification

Description:  Certifications forms submitted to DCA two years after the creation of a municipal corporation stating whether or not the municipal corporation meets the standards for an active municipality.

Retention:  5 years

Vital Record:  FALSE


0428-0073 | OneGeorgia Authority Program Files

Description:  Documents the programs of the OneGeorgia Authority which utlizes one third of the state's tobacco settlement to assist Georgia's economically challenged areas. Programs include the AirGeorgia fund, the BRIDGE fund, the EDGE fund, the ESB fund, the Equity fund, and the Strategic Industries Loan fund. Records consist of the application, grant award, Recommendation Memo, Grant Adjustment Notice, drawdowns, greet sheet, final report, and correspondence.

Retention:  20 years

Vital Record:  FALSE


0428-0053 | OneGeorgia Authority Programs - Denied Applications

Description:  The schedule documents the denied or withdrawn applications of the OneGeorgia Authority programs.

Retention:  Retain for 6 years after the end of the calendar year in which the applications was received.

Vital Record:  FALSE


0428-0036 | Permanent Supportive Housing Program-Non Selected Applications

Description:  Applications not funded

Retention:  5 years from the end of the calendar year in which the application is submitted

Vital Record:  FALSE


0428-0035 | Permanent Supportive Housing Program-Selected Applications

Description:  Applications funded

Retention:  5 years from the end of the calendar year of the project completion date

Vital Record:  FALSE


0428-0068 | Quality Growth Grant Program

Description:  The purpose of the Quality Growth Grant Program was to provide eligible recipients with state financial assistance for the implementation of quality growth initiatives that were outside the typical scope of other grant or loan sources. This program was discontinued in 2004.

Retention:  10 years

Vital Record:  FALSE


1999-0020 | Regional Commission Comprehensive Annual Financial Reports

Description:  DCA contract annually with the twelve regional commissions in the state to carry out various activities related to implementing the Georgia Planning Act

Retention:  8 years

Vital Record:  FALSE


1999-0019 | Regional Commission Contract Files

Description:  DCA contracts annually with the twelve regional commissions in the state for carrying out various activities related to implementing the Georgia Planning Act.

Retention:  6 years

Vital Record:  FALSE


0428-0058 | Regional Commission GHFA Housing Contracts

Description:  The Office of Special Housing Initiatives provdes regional commissions with funding to implement planning and educationl activities to assist local communities in addressing affordable housing needs. This schedule documents the records associated with that funding process.

Retention:  Retain for 5 years from the end of the state fiscal year in which the activity was funded.

Vital Record:  FALSE


0428-0015 | Rejected Affordable Housing Applications

Description: 

Retention:  6 years

Vital Record:  FALSE


1997-0039 | Rejected Local Development Fund Applications

Description:  Grants and other disbursements of funds for community improvement activities of local governments in Georgia.

Retention:  3 years

Vital Record:  FALSE


1984-0037A | Rental Assistance Claim Files

Description:  Maintaining information on claims filed against GRFA by Iandlords for damage to housing or for income loss because of a GRFA-sponsored tenant.

Retention:  7 years

Vital Record:  FALSE


1997-0038 | Rental Assistance Contract Files (Field Offices)

Description:  U.S. Dept. of Housing and Urban Development (HUD) rent subsidies, Section Eight (8).

Retention:  3 years

Vital Record:  FALSE


0428-0038 | Rental Assistance Fraud Files

Description:  Documents fraud investigations of Section Eight (8) Existing Housing Assistance Program participants by Rental Assistance Compliance Officers

Retention:  4 years

Legal Citation:  O.C.G.A. 17-3-1(c)

Vital Record:  FALSE


1997-0014 | Rental Assistance Informal Hearing Files

Description:  Federal Section Eight (8) Existing Housing Assistance Program for low income families.

Retention:  3 years

Vital Record:  FALSE


1997-0011 | Rental Assistance Probability Files

Description:  Section Eight (8) program participants requests to transfer to another jurisdiction.

Retention:  3 years

Vital Record:  FALSE


1984-0103 | Rental Assistance Program Financial and Management Computer Reports

Description:  All financial records of rental assistance that are on printouts

Retention:  6 years

Vital Record:  FALSE


1997-0012 | Rental Assistance Promissory Notes

Description:  Section Eight (8) financial debt repayment by program participants.

Retention:  3 years

Vital Record:  FALSE


1998-0010 | Rental Rehabilitation Program Satisfied Loans

Description:  Loans granted to owners of substandard rental property for the rehabilitation of their rental property.

Retention:  3 years

Vital Record:  FALSE


0428-0063 | Report of Registered Authority Finances

Description:  Report of finances submitted to DCA by local government authorities each fiscal year.

Retention:  8 years

Vital Record:  FALSE


0428-0048 | Rural Housing Development Fund Program - Selected Unfunded

Description:  The RRHDF program provides locans for the development of up to ten units of affordable rent housing. This schedule documents those applications that were selected for inclusion in the program, but were un-funded.

Retention:  5 years from the end of the calendar year in which the application was received

Legal Citation:  24 CFR 92.508(c)

Vital Record:  FALSE


0428-0008 | Rural Rental Housing Development Fund - No Project Application Received

Description: 

Retention:  5 years

Vital Record:  FALSE


0428-0009 | Rural Rental Housing Development Fund - Selected Loan Applications

Description: 

Retention:  24 years

Vital Record:  FALSE


0428-0005 | Rural Rental Housing Development Fund - Unselected RFQ Responses

Description: 

Retention:  5 years

Vital Record:  FALSE


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