Total entries: 119 (Listed alphabetically by title)
Description: Rejected applicants and associated paperwork
Retention: 5 years
Description: Grants and other disbursements of funds for community improvement activities of local governments in Georgia.
Retention: 10 years
Description: The Department of Community Affairs (DCA) is authorized by O.C.G.A. 50-8-8 to allocate grants and other disbursements of funds for community improvement activities of local governments in Georgia. The Local Development Fund provides state matching funds for local government activities such as downtown development projects, public parking facilities, historic preservation projects, tourism and related marketing activities, recreating improvements, community facilities, limited solid waste activities, activities implementing approved comprehensive plans and historic preservation improvements to historic public buildings such as courthouses and city halls.
Retention: (0428-0077A) Final Program Narrative Summary Report: Permanent; (0428-0077B) All other records: 5 years after submission of final project report, or payout of the grant.
Updated: October 20, 2022
Description: This series includes surveys and reports submitted to DCA by local government and authorities. Surveys and Reports include Report of Local Government Finance (RLGF), Debt Issuance Reports, Hotel-Motel Tax Reports, Indebtedness Reports, Wage and Salary Reports and Survey, and Government Management Indicators (GOMI) Survey. Records consist of annual reports, policy reports, surveys, and other related documentation.
Retention: 5 years
Description: Federal income tax credit to building owners who acquire or develop and own qualified low-income rental housing.
Retention: 4 years
Description:
Retention: 5 years
Description: This series documents Mortgage Servicer Ledgers Reports per Servicer. Documents consist of GHFA Form 302, 305, 304, trail balance, cut-off transaction journal, remittance summary, single debit reconciliation, trustee cash receipts, posting journals, month end reports, loans added, loans deleted, loans delinquent, loans paid-in-full, prepaid report, curtailment report, and monthly mortgage statement for each series.
Retention: 5 years
Updated: October 25, 2023
Description: This series includes certification forms submitted to DCA two years after the creation of a municipal corporation, stating whether the municipal corporation meets the standards for an active municipality. Records consist of active Municipality Minimum Standards Certification and any related correspondence.
Retention: Permanent
Description: Documents the programs of the OneGeorgia Authority which utilizes one third of the state's tobacco settlement to assist the state's most economically challenged areas. $1.6 billion is anticipated to be available over the 25 year term of the settlement. OneGeorgia's investments are targeted towards Georgia's rural communities. Programs include the AirGeorgia (Airport Initiative in Rural Georgia) Fund, the BRIDGE (Broadband Rural Initiative to Develop Georgia's Economy) Fund, the EDGE (Economic Development Growth and Expansion) Fund, the ESB (Entrepreneur and Small Business Development Loan Guarantee) Fund, the Equity Fund, and the Strategic Industries Loan Fund. Records consist of the application, grant award, Recommendation Memo, Grant Adjustment Notice, drawdowns, green sheet, final report, and correspondence.
Retention: (0428-0073A) Final Program Narrative Summary Report: Permanent; (0428-0073B) All other records: 5 years after submission of final project report, or payout of the
Updated: October 20, 2022
Description: State Opportunity Zones are tax credit incentives for local governmental which undertake redevelopment and revitalization efforts in certain older commercial and industrial areas. The Rural Zones Tax Credit are tax credits for qualified activities within designated Rural Zones; DCA, in partnership with the Georgia Department of Economic Development, receives applications and designate zones each year to provide an incentive for job creation and private investment.
Retention: (0428-0076A) Final Program Narrative Summary Report: Permanent; (0428-0076B) All other records: 5 years after submission of final project report, or payout of the grant.
Updated: October 20, 2022
Description: Applications not funded
Retention: 5 years from the end of the calendar year in which the application is submitted
Description: Applications funded
Retention: 5 years from the end of the calendar year of the project completion date
Description: The Reentry Partnership Housing (RPH) Program is a means to provide housing to qualified individuals under parole or probation supervision of the Georgia Department of Community Supervision (DCS) who do not have valid residence plans. The record series consists of MOA, contracts, program agreements, accounting ledgers, program guidelines and policies, collaboration and partnership records, and correspondences.
Retention: 5 years
Updated: April 29, 2025
Description: The Department of Community Affairs (DCA) contracts annually with the twelve regional commissions in the state to carry out various activities related to implementing the Georgia Planning Act. Each Regional Commission must keep books of account reflecting all funds received, expended, and administered by the regional commission which shall be independently audited at least once in each fiscal year during which a regional commission functions. The Regional Commissions are required to submit to DCA an annual financial report, which is prepared and certified by an Independent Certified Public Accountant. The record series consists of the annual financial report, correspondences, and other related documentation.
Retention: 7 years after the end of the fiscal year
Description: This series includes contracts executed annually by the Department of Community Affairs (DCA) with the twelve regional commissions in the state to carry out activities related to implementing the Georgia Planning Act. Contracts are awarded for both non-discretionary and discretionary services. Non-discretionary service contracts provide a fixed amount of funding to each regional commission to perform services mandated by the Georgia Planning Act. Discretionary service contracts are awarded on a competitive basis, with each regional commission submitting proposals for specific projects within its region.
Records consist of agreements for services (base and supplemental), annual reports, correspondence, quarterly base and supplemental financial reports, quarterly progress reports, payment request memoranda, and other related documentation.
Retention: 7 years after expiration
Description: The Office of Special Housing Initiatives provdes regional commissions with funding to implement planning and educationl activities to assist local communities in addressing affordable housing needs. This schedule documents the records associated with that funding process.
Retention: Retain for 5 years from the end of the state fiscal year in which the activity was funded.
Description:
Retention: 6 years
Description: Maintaining information on claims filed against GRFA by Iandlords for damage to housing or for income loss because of a GRFA-sponsored tenant.
Retention: 7 years
Description: Documents fraud investigations of Section Eight (8) Existing Housing Assistance Program participants by Rental Assistance Compliance Officers
Retention: 4 years
Legal Citation: O.C.G.A. 17-3-1(c)
Description: Federal Section Eight (8) Existing Housing Assistance Program for low income families.
Retention: 3 years
Description: This series documents the administration of the Housing Choice Voucher Program (formerly known as Section Eight), which provides rent subsidies on behalf of very low-income families and individuals to participating landlords who agree to maintain their rental properties to the required Housing Quality Standards. Record types include applications, supporting eligibility data required by HUD; verification release, citizenship affidavit, medical and child support expenses; copies of rules, regulations, procedures, and other information concerning program participation; inspection forms or booklets; rent reasonableness test appraisal; copies of lease agreements; copies of Housing Assistance Payment Contracts.
Retention: (0428-0074A) Annual Renewals: 4 years (0428-0074B); All other records: 3 years after tenant leaves program.
Updated: April 27, 2021
Description: Section Eight (8) program participants requests to transfer to another jurisdiction.
Retention: 3 years
Description: All financial records of rental assistance that are on printouts
Retention: 6 years
Description: Section Eight (8) financial debt repayment by program participants.
Retention: 3 years
Description: Loans granted to owners of substandard rental property for the rehabilitation of their rental property.
Retention: 3 years
