Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Community Affairs, Department of

Total entries: 113   (Listed alphabetically by title)


0428-0007 | HOME Again Program

Description: 

Retention:  7 years

Vital Record:  FALSE


0428-0003 | Home Buyer Education Agreements

Description: 

Retention:  3 years

Vital Record:  FALSE


0428-0001 | Home Equity Conversion Mortgages (HECM)

Description: 

Retention:  40 years

Vital Record:  FALSE


0428-0040 | HOME Program - General Files

Description:  Documents tracking fund allocation and disbursement for the HOME Investment Partnership program (HOME)

Retention:  7 years from the start of the fiscal year in which funds were received by DCA

Legal Citation:  24 CFR 92.508(c)

Vital Record:  FALSE


0428-0004 | Housing Counseling Agreements

Description: 

Retention:  4 years

Vital Record:  FALSE


1998-0009 | Housing Opportunities for Persons with AIDS (HOPWA) Program Files

Description:  The Office of the State Housing Trust Fund is responsible for assisting the homeless and other Georgians with special needs.

Retention:  4 years

Vital Record:  FALSE


1997-0013 | Housing Quality Standards Inspections Files

Description:  Section Eight (8) rent subsidies on behalf of low income families and individuals.

Retention:  3 years

Vital Record:  FALSE


1998-0047 | Insurance Policy Declarations

Description:  Insurance coverage for the Department of Community Affairs.

Retention:  50 years

Vital Record:  FALSE


1998-0048 | Insurance Policy Files

Description:  Standard insurance policies issued by the Department of Administrative Services (DOAS) for DCA.

Retention:  6 years

Vital Record:  FALSE


1998-0008 | Internal Revenue Service (IRS) 1099-MISC Forms

Description:  Financial payments in rents, services, prizes and awards, other income payments to non-employees of DCA, and Rental Assistance/Section 8 landlords.

Retention:  7 years

Legal Citation:  26 CFR 301.6511(d)

Vital Record:  FALSE


1985-0026 | Journal Entries Files

Description:  Posting on all the financial transactions for the Authority

Retention:  10 years

Vital Record:  FALSE


0428-0065 | Keep Georgia Beautiful Program Files

Description:  Records related to the Keep Georgia Beautiful program.

Retention:  10 years

Vital Record:  FALSE


1974-0034 | Latin American and Canadian Affairs Unit Subject Files

Description:  Documents relating to over-all administration of the Latin American and Canadian Unit and its work in developing economic contacts with Latin American and Canadian businesses

Retention:  1 year

Vital Record:  FALSE


1974-0035 | Latin American Trade Mission Program Files

Description:  Documents relating to the planning and conduct of trade missions to Latin America

Retention:  3 years

Vital Record:  FALSE


0428-0018 | LIHTC Records of Non-compliance (8823s)

Description: 

Retention:  Retain for 6 years after close

Vital Record:  FALSE


0428-0021 | LIHTC/HOME Working Files

Description: 

Retention:  4 years

Vital Record:  FALSE


2001-0003 | Loans for Industry Program Files

Description:  Rejected applicants and associated paperwork

Retention:  5 years

Vital Record:  FALSE


1997-0042 | Local Assistance Grant Program Files

Description:  Grants and other disbursements of funds for community improvement activities of local governments in Georgia.

Retention:  10 years

Vital Record:  FALSE


1997-0041 | Local Development Fund Grant Files

Description:  Grants and other disbursements of funds for community improvement activities of local governments in Georgia.

Retention:  10 years

Vital Record:  FALSE


1997-0015 | Local Government Surveys

Description:  Completed survey forms

Retention:  5 years for finance surveys; 3 years for all other surveys

Vital Record:  FALSE


1997-0020 | Low Income Housing Tax Credit Compliance Reports

Description:  Federal income tax credit to building owners who acquire or develop and own qualified low-income rental housing.

Retention:  4 years

Vital Record:  FALSE


1998-0054 | Mortgage Accounting Journals

Description:  State Home Mortgage, Georgia Housing and Finance Authority (GHFA) operations.

Retention:  Copies 2 years; Microfilm 8 years

Vital Record:  FALSE


0428-0002 | Mortgage Deposit Tickets

Description: 

Retention:  5 years

Vital Record:  FALSE


1998-0005 | Mortgage Escrow Analysis Statements

Description:  Copies of mortgage escrow analysis statements, which are mailed to each State Home Mortgage borrower

Retention:  7 years

Vital Record:  FALSE


1998-0004 | Mortgage Interest Statements (IRS Form 1098)

Description:  Copies of mortgage interest statements (IRS Form 1098) which are mailed to each mortgagee serviced by State Home Mortgage

Retention:  7 years

Vital Record:  FALSE


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