Total entries: 124 (Listed alphabetically by title)
Description: Contracts between the historic preservation section and individuals or agencies to provide services.
Retention: 5 years after expiration of contract
Description: Documents relating to the adminstration of the tax review program.
Retention: Permanent
Description: Documents relating to the eligibility evaluation of properties being considered for federal historic preservation tax incentives.
Retention: Permanent
Description: Documents relating to grants awarded to groups or individuals for the restoration of structures listed on the National Register of Historic Places.
Retention: Funded Grants: Permanent. Grants not Funded: 2 years
Description: Records documenting the administration of the Historic Preservation Section.
Retention: Permanent
Description: Records documenting the coordination of historical society activities.
Retention: Permanent
Description: The Home Access Program is designed to promote independence and allow persons with disabilities to reside in their homes with the appropriate home modifications and to avoid unnecessary entry into nursing homes. It also helps those in nursing homes back to their own homes. The record series consists of MOA, agreements, project packages, accounting ledgers, and correspondences.
Retention: 5 years
Updated: April 29, 2025
Description: The American Rescue Plan (ARP) assist individuals or households who are homeless, at risk of homelessness, and other vulnerable populations, by providing affordable housing, non-congregate shelters and supportive services, to reduce homelessness and increase housing stability across the state. The record series consists of rental assistance contract, inspection records, administration records, written agreements, compliance records, reporting and performance reports, correspondences, and final reports.
Retention: Final Program Narrative Summary Report including a full description of each project assisted with HOME-ARP Funds, records that each project meets the required standards and internal processes are followed for each of the accepted tenants: Permanent; HOME-ARP rental housing projects’ records including eligibility verification of qualifying population participants: 7 years after the project completion date or 7 years after the affordability period terminates; except the records of individual tenant income verifications, project rents and project inspections must be retained for the most recent five-year period, until five years after the affordability period terminates; HOME-ARP Non-Congregate Shelter projects’ records including eligibility verification of qualifying population participants and that the project met the restricted use period (17 years for new construction, 10 years for rehabilitation and acquisition only): 7 years after the restricted use period terminates; HOME-ARP Supportive Service projects’ records including eligibility verification of qualifying population participants and the documentation of eligible costs: 7 years after a HOME-ARP Supportive Services project is complete and the final drawdown has been disbursed for the project; Records covering displacements and acquisition must be retained for five years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 CFR 92.373. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required period, whichever is later; All other records: All other records: 7 years after agreement terminates or 7 years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment. Written agreements must be retained for 7 years after the agreement terminates.
Retention: See Description
Updated: April 29, 2025
Description:
Retention: 3 years
Description:
Retention: 40 years
Description: Documents tracking fund allocation and disbursement for the HOME Investment Partnership program (HOME)
Retention: 7 years from the start of the fiscal year in which funds were received by DCA
Legal Citation: 24 CFR 92.508(c)
Description: The Georgia Homeless Management Information Systems (HMIS) is intended to provide a community with an unduplicated count of its homeless population. The record series consists of client records, project records, and system and administrative records.
Retention: Retain for 7 years after the date was created or last changed.
Updated: April 29, 2025
Description: Homeowner Assistance Fund a federally funded, state operated program that provided funds to eligible entities for the purpose of preventing homeowner mortgage delinquencies, defaults, foreclosures, loss of utilities or home energy services, and displacements of homeowners experiencing financial hardship associated with the coronavirus pandemic, after January 21, 2020, through qualified expenses related to mortgages and housing. Record types include applications, supporting eligibility data required by Treasury, recorded notes and deeds, accounting ledgers, final reports, and correspondences.
Retention: Final Program Narrative: Permanent; All other records: 5 years after submission of final project report.
Updated: October 16, 2024
Description: Homesafe Georgia was a federally funded, state operated program that provided temporary mortgage payment assistance to struggling homeowners who were at risk of losing their homes due to unemployment or underemployment. This series was created to document the administration of all federal funding allocated by the U.S. Department of the Treasury to the State of Georgia from the Hardest Hit Fund initiative. Document types include applications, supporting eligibility data required by Treasury, recorded notes and deeds, accounting ledgers, final reports, and correspondences.
Retention: (0428-0078A) Final Program Narrative Summary Report: Permanent; (0428-0078B) All other records: 5 years from the end of the calendar year of the project completion date or 5 years after submission of final project report, whichever is longer.
Updated: October 25, 2023
Description:
Retention: 4 years
Description: The Office of the State Housing Trust Fund is responsible for assisting the homeless and other Georgians with special needs. Housing Opportunities for Persons with AIDS (HOPWA) is a federally funded HUD program that offers a variety of housing solutions and support services for low-income persons living with HIV/AIDS. The record series consists of agreements, accounting ledgers, compliance and monitoring reports, and correspondences.
Retention: 4 years
Updated: April 29, 2025
Description: Section Eight (8) rent subsidies on behalf of low income families and individuals.
Retention: 3 years
Description: Records documenting educational programs about the National Register conducted by the Historic Preservation Section.
Retention: Permanent
Description: Insurance coverage for the Department of Community Affairs.
Retention: 50 years
Description: Standard insurance policies issued by the Department of Administrative Services (DOAS) for DCA.
Retention: 6 years
Description: Financial payments in rents, services, prizes and awards, other income payments to non-employees of DCA, and Rental Assistance/Section 8 landlords.
Retention: 7 years
Legal Citation: 26 CFR 301.6511(d)
Description: Posting on all the financial transactions for the Authority
Retention: 10 years
Description: Records related to the Keep Georgia Beautiful program.
Retention: 10 years
Description: Documents relating to over-all administration of the Latin American and Canadian Unit and its work in developing economic contacts with Latin American and Canadian businesses
Retention: 1 year
Description: Documents relating to the planning and conduct of trade missions to Latin America
Retention: 3 years
