Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Agriculture, Department of

Total entries: 126   (Listed alphabetically by title)


1974-0384 | Poultry Scales Test Report Files

Description:  Documents relating to checking poultry plant scales for tolerance

Retention:  1 year

Vital Record:  FALSE


1979-0132 | Private Pesticide Applicator License File

Description:  Documents relating to the certification of private applicators under the Federal Insecticide, Fungicide and Rodenticide Act and licensing under the Georgia Pesticide Use and Application Act.

Retention:  6 years

Vital Record:  FALSE


1975-0157 | Public Hearing Files

Description:  Documents relating to conducting public hearings

Retention:  First Copy: Retain for useful life. Record Copy: Permanent

Vital Record:  FALSE


1974-0280 | Quality Milk Program Files

Description:  Documents of importance relating to quality milk are now filed in Cattle Herd Laboratory Test Files

Retention:  15 years

Vital Record:  FALSE


1974-0386 | Railroad Scale Test Reports Files

Description:  Documents relating to testing railroad scales for weight tolerance

Retention:  2 years

Vital Record:  FALSE


1979-0110 | Restricted Use Pesticide Dealer License File

Description:  Documents relating to the annual licensing of dealers who distribute restricted use pesticides in Georgia

Retention:  2 years

Vital Record:  FALSE


1973-0339 | Roadside Markets Certificate Files

Description:  Documents relating to certification of roadside markets for agricultural products

Retention:  1 year

Vital Record:  FALSE


1973-0340 | Seed Laboratory Analysis Files

Description:  Documents relating to the laboratory analysis of plant seed as to their purity and germinationas submitted by official seed inspectors, individuals requesting the service, and certified seed breeders

Retention:  3 years

Vital Record:  FALSE


0000-0447 | Service Station Pump Violation Files

Description:  Documents relating to the notification of service stations of a violation of regulations pertaining to the sale of petroleum products as indicated by an official inspection of fuel oil pumps at the station

Retention:  1 year

Vital Record:  FALSE


0000-0410 | Special Reports of General Inspections Files

Description:  Documents relating to special reports of inspectionof a general nature conducted by the Animal Industry Division

Retention:  1 year

Vital Record:  FALSE


1974-0130 | State-Federal Agreements File

Description:  Documents relating to agreements between the Department of Agriculture and the Federal Government (usually the U.S. Department of Agriculture)

Retention:  Original Agreement: Permanent. Copies of Agreement: 1 year

Vital Record:  FALSE


1973-0272 | Stop Sales and Releases Files

Description:  Documents relating to withhold from sale and release orders on seed, fertilizer, dairy products, meats, pesticides, feed, and any other product, commodity, etc. which is regulated by the Department

Retention:  1 year

Vital Record:  FALSE


1989-0002 | Structural Pest Control Files

Description:  Documents relating to the inspection and reporting for regulatory purposes of the Structural Pest Control Industry

Retention:  2 years

Vital Record:  FALSE


0000-0397A | Swine Herd Laboratory Test Files

Description:  Documents relating to swine herd laboratory tests

Retention:  7 years

Vital Record:  FALSE


0000-0393 | Swine Herd Quarantines and Releases Files

Description:  Documents relating to swine herd quarantine and releases

Retention:  2 years

Vital Record:  FALSE


1974-0125 | Swine Movement Permit File

Description:  Documents relating to the movement of swine from one farm to another

Retention:  13 months

Vital Record:  FALSE


1974-0075 | Swine Validated Herd Files

Description:  Documents relating to swine herd laboratory tests

Retention:  7 years after herd is no longer validated

Vital Record:  FALSE


1974-0387 | Tobacco Warehouse Scales Inspection Report Files

Description:  Documents relating to testing tobacco warehouse scales for weight tolerance

Retention:  1 year

Vital Record:  FALSE


1979-0111 | Treated Timber Processor and Dealer License Files

Description:  Documents relating to the annual licensing of persons who treat timber within Georgia (Processors) and persons who bring treated timber into Georgia which is treated outside Georgia (Dealers)

Retention:  1 year

Vital Record:  FALSE


1979-0112 | Treated Timber Sample Reports

Description:  Documents relating to the sampling and analysis of wood preservatives and treated wood

Retention:  3 years

Vital Record:  FALSE


1974-0242M | USDA Indemnity Claims Files

Description:  Documents relating to destruction of diseased (hog cholera, brucellosis, tuberculosis) farm animals (hogs, cattle, etc.) for which an owner is indemnified by State and Federal funds

Retention:  5 years

Vital Record:  FALSE


1974-0072 | Vaccination Brucella Strain 19 Files

Description:  Livestock accreditation, certification and validation.

Retention:  See full retention form for instructions

Vital Record:  FALSE


0000-0413 | Water Samples (In Tolerance) Report Files

Description:  Documents reporting findings of Satisfactory in tests for potable water made on samples taken from meat processing plants and abattoirs. Test are made by the Dept. of Human Resources.

Retention:  1 year

Vital Record:  FALSE


0000-0412 | Water Samples (Out of Tolerance) Report Files

Description:  Documents reporting findings of Unsatisfactory in tests for potable water made on samples taken from meat processing plants and abattoirs. Tests are made by the Dept. of Human Resources

Retention:  1 year

Vital Record:  FALSE


1974-0388A | Weight Truck Inspectors’ Daily Report Files

Description:  Documents relating to the daily checking of Scales Tolerance by the use of weight trucks, as reported by inspectors

Retention:  1 year

Vital Record:  FALSE


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