Georgia Archives

University System of Georgia

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Local Government Record Retention Schedules

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CATEGORY:  EDUCATION (06)   [ Total entries: 69 (showing 20 per page) ]


LG-06-054 | Field Trip Authorizations/Parental Permissions

Description:  This schedule contains parents' authorization for students to participate in an off-campus school activity.

Retention:  2 years

Updated:  April 27, 2023


LG-06-045 | Georgia High School Association Files

Description:  These records document school participation in the state high school association Athletics Programs. Records in this series include, but are not limited to, annual physical examination and eligibility reports for all student athletes and Emergency Action Plan.

Retention:  5 years

Updated:  April 27, 2023


LG-06-009 | Gifted and Talented Program Documentation

Description:  This schedule contains core documentation about the program's admission criteria and requirements.

Retention:  Permanent

Updated:  April 27, 2023


LG-06-027 | Grade Distribution and Failure Reports

Description:  This schedule contains a statistical analysis of student grades and attendance.

Retention:  3 years

Updated:  April 27, 2023


LG-06-052 | Grade Reports

Description:  This schedule contains reports of test scores and average course grades for individual students.

Retention:  1 year after date distributed

Updated:  April 27, 2023


LG-06-028 | Graduate and Class Ranking Lists

Description:  This schedule contains listings of graduates and ranking in class.

Retention:  Permanent

Updated:  April 27, 2023


LG-06-016 | Home Schooled Student Extracurricular Participation Files

Description:  This schedule contains records documenting homeschooled students' participation in public school extracurricular activities. Records include, but are not limited to, written parental notification of the student's intent to participate in a particular activity, a copy of the student's most recent progress report, and written verification that the student is currently passing all courses, meets all the qualification requirements to participate in the activity.

Retention:  5 years

Updated:  April 27, 2023


LG-06-029A and LG-06-029B | Honor Rolls

Description:  This schedule lists students placed on various honor rolls for academic achievement.

Retention:  (LG-06-029A) Grades K-8: 2 years; (LG-06-029B) Grades 9-12: 5 years.

Updated:  April 27, 2023


LG-06-010 | Learning Resources Services (GLRS) Files

Description:  These records document programs for students with disabilities through the Georgia Learning Resources Services.

Retention:  5 years

Updated:  April 27, 2023


LG-06-048 | Migrant Education Program - Student Records

Description:  This schedule contains records of individual students that qualify for the Migrant Education Program. Records include applications, Certificates of Eligibility, annual verification of eligibility status, education records, and student health records.

Retention:  4 years after student leaves system

Updated:  April 27, 2023


LG-06-039 | Pickup Cards

Description:  This schedule contains the record of individuals that guardians permit to pick up their student(s).

Retention:  Retain until the end of the school year.

Updated:  April 27, 2023


LG-06-064 | Private School Attendance

Description:  Non-public schools are required to submit reports on their student enrollment to local superintendents. The reports document the name, age, and residence of each student who attend private school or are home-schooled.

Retention:  26 years

Updated:  April 27, 2023


LG-06-069 | Private Tutor Records

Description:  This schedule contains teaching certificates and other required documentation for individuals who home-school students.

Retention:  5 years

Updated:  April 27, 2023


LG-06-024A and LG-06-024B | Public Health Inspection Records

Description:  This series documents a school's compliance with the Department of Public Health's requirements for food service safety. Records include, but are not limited to, permit applications to the county health department, a Certified Food Safety Manager certificate, and county health inspection reports.

Retention:  (LG-06-024A) County Health Inspection Reports: 10 years; (LG-06-024B) Permit application and Certified Food Safety Manager Certificate: 1 year after expiration

Updated:  April 27, 2023


LG-06-059 | Race and Ethnicity Forms

Description:  This schedule contains records documenting the race/ethnicity of individual students within the school system.

Retention:  3 years

Updated:  April 27, 2023


LG-06-021 | Receipts of Responsibility for Property

Description:  These records document school board property temporarily in the use or possession of an employee or student. They include receipts for textbooks and locker assignments issued to students.

Retention:  Retain 1 year after the item is returned to the property manager.

Updated:  April 27, 2023


LG-06-041 | Requests for Transcripts

Description:  This schedule contains records documenting requests from current and former students for copies of their records.

Retention:  1 year

Updated:  April 27, 2023


LG-06-019 | Requests to Use School Bus

Description:  This schedule contains information about schedules, timing, and distance for individual buses.

Retention:  3 years

Updated:  April 27, 2023


LG-06-063 | Safe and Drug-Free Schools Records

Description:  This schedule contains records documenting the activities and initiatives sponsored by this federally-funded program.

Retention:  3 years

Updated:  April 27, 2023


LG-06-060 | Scholarships and Awards

Description:  This series documents the selection of outstanding students to receive scholarships.

Retention:  Retain for useful life.

Updated:  April 27, 2023


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