Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  EDUCATION (06)   [ Total entries: 82 (showing 20 per page) ]

214 | Safe and Drug-Free Schools Records

Description:  Records documenting the activities and initiatives sponsored by this federally-funded program

Retention:  3 years

118 | Scholarships and Awards

Description:  Documents the selection of outstanding students to receive scholarships

Retention:  Retain for useful life.

Legal Citation:  O.C.G.A. 20-2-306

175 | School Bus Drivers Physical Exams

Description:  Certification of bus drivers for satisfactory physical condition

Retention:  2 years or until replaced with new certificate

211 | School Bus Schedules

Description:  Information about schedules, timing, and distance for individual buses

Retention:  1 year or until superseded

School Censuses

Description:  Compilation of numbers of school aged children

Retention:  2008 and Prior: Permanent; Post-2008: Retain for useful life.

256 | School Construction Project Files

Description:  Records documenting all activities pertaining to planning and construction of educational facilities

Retention:  Retain for life of facility

117 | School History Records and Objects

Description:  Scrapbooks, newspaper articles, photographs, and artifacts that document the development of the school system

Retention:  Permanent

165 | School Psychologist/Psychometrist Files

Description:  Records, such as evaluations, created by the school system psychologist or psychometrist

Retention:  5 years

Legal Citation:  O.C.G.A. 20-2-152

144 | School Social Worker Reports

Description:  Statistical reports of caseload to the state

Retention:  Annual: 15 years; Periodic: 3 years

90 | School System Rezoning Records

Description:  Documents relating to the revision of student attendance zones to maximize the use of school facilities

Retention:  Approved Plan: Permanent All other records: 3 years

Legal Citation:  O.C.G.A. 21-2-261.1

77 | School System Studies and Reports

Description:  Studies of the conditions and funding levels in the school system

Retention:  Refer to retention for periodic reports in the Administrative Category.

Legal Citation:  O.C.G.A. 20-2-182

80 | Southern Association of Colleges and Schools (SACS) Applications for Accreditation

Description:  Applications for and certificates of accreditation by SACS

Retention:  Accreditation Certificate: Permanent. Applications: 5 years

Legal Citation:  Southern Association of Colleges and Schools Accreditation Guidelines; O.C.G.A. 20-2-20; 20-3-411

79 | Southern Association of Colleges and Schools (SACS) Self Study Reports

Description:  Accreditation review and maintenance records

Retention:  Final Report: Permanent; All other records: Retain until completion of report

Legal Citation:  Southern Association of Colleges and Schools Accreditation Guidelines; O.C.G.A. 20-2-20; 20-3-411

218 | Special Education Program Selection and Placement Requirements Documentation

Description:  Core documentation of admission criteria and program requirements

Retention:  Permanent. Retain 1 copy.

Legal Citation:  O.C.G.A. 20-2-152

160 | Standardized Test Results

Description:  Records documenting the administration and results of state required standardized student testing programs.

Retention:  4 years

Standardized Test Summary Reports

Description:  Records documenting state required standardized student test summaries showing overall school or system results.

Retention:  10 years.

606 | Stipends

Description:  Records documenting the expenditure of funds awarded to certified personnel, paraprofessionals, and aides for the successful completion of education opportunities

Retention:  7 years

Legal Citation:  O.C.G.A. 9-3-24; Administrative Code 160-3-3-.04

Student Activities History Files

Description:  Documentation of student clubs and organizations, events, publications, contests, and competitions.

Retention:  Refer to retention for Scrapbooks in the Administrative Support Category

159 | Student Counseling Test Records

Description:  Teacher counseling records for individual students

Retention:  Retain for useful life

162 | Student Discipline and Suspension Records, Resolved

Description:  Records of disciplinary action of problem students

Retention:  7 years or until age 22, whichever is shorter.

Legal Citation:  O.C.G.A. 20-2-751.6; 20-2-752; 20-2-753; 20-2-754; 20-2-755; 20-2-756; 20-2-757; 20-2-758

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