Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« New Search

Natural Resources, Department of, Environmental Protection Division

Total entries: 121   (Listed alphabetically by title)


0462-025 | Surface Water Treatment Rule Files

Description:  Includes decisions allowing systems to exceed SWTR and list of systems required to complete CPE or CCP.

Retention:  40 years or 1 year after decision is updated, whichever is longer

Vital Record:  FALSE


0462-024 | Total Coliform Rule Files

Description:  Includes microbial data and results, invalidation of TCR samples, and repeat sampling waivers.

Retention:  5 years

Vital Record:  FALSE


0462-0043 | Underground Storage Tank (UST) Compliance File

Description:  Documents related to the inspection and informal enforcement of underground storage tank facilities. May include inspection/trip reports; tank and line test results; Notices of Compliance and Deficiency and Violation; project-specific and general correspondence.

Retention:  6 years


0462-0050 | Underground Storage Tank (UST) Registration Files

Description:  UST Registration records. Includes annual Tank Registration and Forms 7530 that show the equipment, testing, and ownnership histories for UST facilities.

Retention:  10 years


0462-0052 | Vehicle Inspection and Maintenance Program - Compliance/ Enforcement—Car sales

Description:  Car sale transaction documents and supporting complaint information for non-violation car sales. May include: Affidavits, Bills of Sale, Titles or Title Applications, Copies of VIR history, and associated repair receipts and/or diagnostic tests.

Retention:  6 months


0462-0055 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Emission Repair Forms

Description:  Original form presented by the motorist to the inspector as required to receive the After Repairs Test (Repair Shop info and cost).

Retention:  Upon vertification of data entered into VIR database


0462-0054 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports

Description:  Individual Vehicle Emission Test (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports (VIRs))

Retention:  25 years


0462-0053 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Waivers, Extension and

Description:  May include Out of Area:Proof of (1)vehicle (2)person (3)ownership (4)application (5) if applicable: permission to drive and supporting documentation/military orders and ID. Senior Exempt: (1) application (2) proof of age (3) registration. Repair: Proof of (1)ownership (2) repair receipts (3)application. Manager Authorized: Proof of: (1)application (2) person (3)ownership (4)supporting documentation. (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Waivers, Extension and Exemptions)

Retention:  5 years


0462-0051 | Vehicle Inspection and Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and

Description:  Files related to the licensing, compliance, and enforcement of vehicle emissions stations, inspectors and car sales without emission inspections. May include Overt Audits (Pass/Fail), Violations (covert & overt), Covert Vehicle VIRS (garage + field), Inspector Applications/Renewal apps, Add/Delete information, Access Code Change Request , Station Applications/ Renewal apps, Insurance, Information, Update Requests, Required Materials Checklist, Analyzer/ Station Closeout information, violation Investigation Report and Follow-Ups, Complaints, NOVs, and supporting documentation such as Voluntary Surrender certification letter with inspector license, Revocation Letter, email correspondance, Entry of Service Letter, Affidavits, Bills of Sale, Titles, return receipt request, and support notes. (Note: Full Title - Vehicle Inspection & Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and Inspectors and Car Sales)

Retention:  5 years


0462-0056 | Vehicle Inspection and Maintenance Program - Reporting

Description:  Non-Electronic Contract Deliverables including Environmental Protection Agency (EPA Annual Reports, EPA Biennial Reports, data compilations and evaluations of I/M program

Retention:  Term of contract + 3 years


0462-0057 | Vehicle Inspection and Maintenance Program - Reporting - Contractor Oversight Documents

Description:  May include Audits on Georgia Clean Air Force (GCAF) Tasks such as Extension/Exemption/Waiver Audits, Portal Checks, Website Reviews, GCAF auditors; and progress reports.

Retention:  Term of contract


0462-028 | Volatile Organic Compounds, Synthetic Organic Compounds, Inorganic Compounds, Radiological, Lead and

Description:  Includes date and place of sampling, date and results of analyses.

Retention:  12 years

Vital Record:  FALSE


0462-022 | Vulnerability Assessment Files

Description:  Includes vulnerability assessment and wellhead protection plans.

Retention:  Permanent

Vital Record:  FALSE


1979-069 | Water Plant Reports

Description:  Documents relating to the operation of ground and surface water plants.

Retention:  1 years

Vital Record:  FALSE


1981-052 | Water Quality Analysis Laboratory Report Forms

Description:  Documents relating to the receipt and analysis of water and wastewater samples.

Retention:  10 years

Vital Record:  FALSE


1981-054 | Water Quality Analysis Laboratory Report Reference Files

Description:  Copies of laboratory control forms maintained for reference purposes while the originals are in process.

Retention:  1 year

Vital Record:  FALSE


1981-053 | Water Quality Analysis Laboratory Workbooks

Description:  Information documenting raw lab data used in completing water quality analysis reports.

Retention:  10 years

Vital Record:  FALSE


1974-0288A | Water Quality Data and Technical Reports

Description:  Reports and publications documenting the results of water quality control investigations conducted by the Environmental Protection Division.

Retention:  Permanent

Vital Record:  FALSE


1984-052 | Water Quality Facility Inspection Case Files

Description:  Records documenting the inspection of facilities to ensure compliance with state and federal law, and departmental regulations.

Retention:  7 years

Vital Record:  FALSE


1974-033 | Water Source Map Files

Description:  Documents relating to the location of public water sources and water distribution points in each county.

Retention:  Retain for useful life

Vital Record:  FALSE


1981-0405 | Water Supply Laboratory Report File Copy Books

Description:  File copies of lab reports containing the source name and address; and, date sample collected, examined, and reported.

Retention:  5 years

Vital Record:  FALSE


↑ Top