Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 111   (Listed alphabetically by title)


0462-0070 | Drinking Water Permitting Files—Active Facilities

Description:  Drinking Water documents relating to Permitting. May include water System issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.

Retention:  22 years


0462-0075 | Drinking Water State Revolving Fund Correspondence and Reports

Description: 

Retention:  20 years


0462-0072 | Drinking Water Trust Indentures

Description:  Drinking Water Trust Indentures

Retention:  Until superseded or terminated


0462-0068 | Drinking Water Water Well Drillers and Pump Installer correspondence, complaints, investigations, en

Description:  Documents relating to water well standards licensing of water well drillers and pump installers. May include Well Drillers and Pump Installers correspondence, complaints, investigations, environmental planning criteria, maps, general correspondence, licensing, and environmental bonds. (Note: Full Title - Drinking Water Water Well Drillers and Pump Installer correspondence, complaints, investigations, environmental planning criteria, maps, general correspondence, licensing, and environmental bonds)

Retention:  6 years


0462-0067 | Drinking Water Water Well Standards Advisory Council Minutes and Agenda

Description:  Documents relating to the Water Well Standards Advisory Councils

Retention:  Permanent


0462-0088 | Environmental Covenants

Description:  Records related to covenants executed and recorded pursuant to the Georgia Uniform Environmental Covenants Act on properties in Georgia. Environmental covenants restrict the use of the property due to soil and/ or groundwater contamination and are recorded on the deed for the property. Documents include executed environmental covenants and all related attachments.

Retention:  5 years after Environmental Covenant terminated.

Updated:  April 18, 2019


0462-0108 | Environmental Criminal Investigation Files

Description:  Documents related to the investigation by Georgia Environmental Protection Division staff of violations of criminal provisions of Georgia and federal environmental law. Record types include incident reports and supplements, criminal history information, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation.

Retention:  20 years

Updated:  October 20, 2021


0462-0109 | Environmental Law Enforcement Video Recordings

Description:  Video recordings from EPD law enforcement body-worn devices and devices located on or inside of EPD law enforcement vehicles. Excludes video recordings subject to Environmental Criminal Investigation Files (0462-0108)

Retention:  180 days

Updated:  October 20, 2021


0462-0004 | EPD Laboratory Program Raw Data Files

Description:  Raw data from various lab tests conducted by EPD to gage pollution levels.

Retention:  7 years


1974-0361 | Federal Environmental Legislation Files

Description:  Documents relating to the analysis of federal environmental legislation to determine its potential and real effects on the natural resources of Georgia.

Retention:  Permanent


0462-0027 | Filter Backwash Rule Recycle Plans

Description:  Includes recycle plans and decisions allowing systems to deviate from FBR.

Retention:  40 years or 1 year after revised or updated, whichever is longer


1974-0263 | Fish Kill Investigation Files

Description:  Documents relating to the investigation of fish kills in the state due to pollution and non-pollution causes.

Retention:  Public Fish Kill Investigation Files: Pollution-Cause Fish Kills - Permanent. All other records: 10 years


0462-0082 | General License for Depleted Uranium Files

Description:  Records related to general licenses authorized under federal and state regulations that apply to any person or entity using depleted uranium; Quarterly reports that detail depleted uranium distributed to or removed from general licensees; Registration information and records related to annual fees. Excludes items related to other General Licenses for Radioactive Device Manufacturers and Licensees Files.

Retention:  5 Years After Termination of License

Updated:  April 25, 2018


0462-0062 | Ground and Surface Water Withdrawal Permitting and Compliance Monitoring File

Description:  Ground and Surface Water Withdrawal Permitting and Compliance Monitoring File

Retention:  30 years


0462-0063 | Ground Water 24 Coastal Counties’ Water Resource Management Plans

Description:  May include state funded individual county water resource / water supply plans and proposed water supply recommendations.

Retention:  20 years then contact Georgia Archives


0462-0065 | Ground Water and Surface Water Aquifer Storage & Recovery (ASR) Information

Description:  Previous Aquifer Storage & Recovery information (plans, proposals, & techniques).

Retention:  30 years


0462-0064 | Ground Water and Surface Water Availability and Use Reports

Description:  May include water availability and usage reports.

Retention:  30 years then contact Georgia Archives


0462-0066 | Groundwater Monitoring Files

Description:  Documents relating to the monitoring of active facilities and special projects that support published circulars.

Retention:  20 years


0462-0049 | Hazardous Sites Inventory Local Government Contract Reimbursement Files

Description:  Documents related to reimbursements to local governments cleanup contracts. Includes reimbursement claims, review sheets, and payment documentation.

Retention:  40 years

Updated:  April 18, 2019


0462-0048 | Hazardous Sites Release Notifications Files

Description:  Notifications of releases to the environment, per the Hazardous Site Response Act.

Retention:  30 years


0462-0032 | Initial Distribution System Evaluation Monitoring Plans

Description:  Plans documenting how a water system is being monitored for the presence of contaminants.

Retention:  12 years


0462-0039 | Initial Distribution System Evaluation Operational Evaluations

Description:  Records documenting the evaluation of water for the presence of contaminants.

Retention:  10 years


1981-055 | Laboratory Analysis Computer Printout Files (Lab Copy)

Description:  Documents verifying that laboratory analysis data entered into the computer is correct.

Retention:  1 year


1979-0277A | Land and Water Conservation Fund (LWCF) Grant Project Files and Internal Audit Files

Description:  Documents relating to the approval of applications and disbursement of federal funds to sub-grantees for land and water conservation monies.

Retention:  Permanent


0462-0033 | Lead Based Paint and Asbestos Compliance

Description:  Records relating to inspections and enforcement for lead based paint and asbestos projects and certifications. These records include inspection reports, checklists, notices of violation, and correspondence.

Retention:  15 years

Updated:  April 18, 2019


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