Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 121   (Listed alphabetically by title)


1981-0315 | Quality Assurance Information Files (AQES-Ambient)

Description:  Records documenting ambient air quality monitoring statewide.

Retention:  5 years

Vital Record:  FALSE


1981-0316 | Quality Assurance Instrument Log Books (AQES-Ambient)

Description:  Daily air quality log instrument forms.

Retention:  5 years

Vital Record:  FALSE


1981-0317 | Quality Assurance Strip Chart Files (AQES-Ambient)

Description:  Monthly strip charts recording air quality data.

Retention:  8 years

Vital Record:  FALSE


0462-0085 | Radiation Program Owned and Operated Equipment Records

Description:  Records validating and used to evaluate EPD surveying equipment. Records, Calibration, and Quality Control documents; tests regarding leakage

Retention:  10 years

Updated:  April 25, 2018


0462-0083 | Radiation Reciprocity Files

Description:  Initial applications to work in Georgia under another state or federal license or certificate, Approval, Correspondence, Inspection Reports, Statements, and Corrective Actions.

Retention:  5 years

Updated:  April 25, 2018


0462-0086 | Radiation Safety and Training Files

Description:  Records related to safety procedures and training conducted by the EPD for entities handling radioactive materials. Records include course material or curriculum, documentation of training received by EPD personnel related to performance of site inspections and enforcement of the Rules and Regulations for Radioactive Material, documentation of EPD personnel participation in nuclear power plant exercises evaluated by the Federal Emergency Management Agency, etc. Excludes files subject to GASC 06-012 (Employee Hazardous Materials Exposure Monitoring Records).

Retention:  16 years

Updated:  April 25, 2018


0462-0081 | Radioactive Material- General License Files

Description:  Records related to general licenses authorized under federal and state regulations that apply to any person or entity who uses a device that contains radioactive material and does not require a Specific License. General Licenses are effective without the issuance of individual licensing documents and do not authorize the manufacture, production, transfer, receipt, possession, or use of radioactive material. Records include Quarterly reports submitted by manufacturers that detail devices containing radioactive material that are distributed to or removed from general licensees; Annual registration and fee records. Excludes items related to General License for Depleted Uranium pursuant to Chapter 391-3-17, Georgia Comp. R. and Regs.

Retention:  10 years

Updated:  April 25, 2018


0462-0078 | Radioactive Material- Specific License Files

Description:  Records related to licenses issued to a single person or entity who is manufacturing, transferring, receiving, possessing, disposing of, or using radioactive material as part of their business operations and whose manufacture, transfer, receipt, possession, disposal, or use of radioactive material is not covered under a General License. Records include Applications, Licenses, Amendments, Renewals, Correspondence, Notification Letters, Certification documents for medical professionals to administer radioactive treatments, Inspection Reports, Statements and Corrective Actions, Lines of Credit, Deposits, Insurance, and Collateral Information.

Retention:  10 years

Updated:  April 25, 2018


0462-0080 | Radioactive Materials Incident Files

Description:  Allegations, Complaints, Incidents, or Medical Misadministration related to radioactive material, including but not limited to: Incident Summary, DOT Shipment Approval Forms, Correspondence, survey readings, dose estimates, theft, and related enforcement.

Retention:  10 years

Updated:  April 25, 2018


0462-0084 | Radiographer Licensing Files

Description:  Georgia Exam Applications, Training roster schedules, Summary Reports

Retention:  5 years

Updated:  April 25, 2018


0462-0077 | Regional Water Plan Development Files

Description:  Files and information pertaining to the development of the Regional Water Plans. May include data, forecasts, assessments, projections, Council meeting materials, guidance documents, white papers, technical memos.

Retention:  Plans and Reports: Permanent; Other records 35 years.


0462-0042 | Resource Conservation Recovery Act (RCRA) Facility Compliance File

Description:  Documents related to the inspection and informal enforcement of facilities currently or previously generating and/or managing hazardous waste, including those with contamination and complaint investigations. May include inspection checklists, notices of violation, biennial Hazardous Waste reports & waste reduction plans, correspondence from facilities.

Retention:  15 years


0462-0044 | Resource Conservation Recovery Act (RCRA) Inactive Generator Facility Compliance File

Description:  Documents for facilities that are no longer active, as determined by database review, returned mail or notification

Retention:  5 years


1974-0286 | River Basin Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1984-051 | Solid Waste Facility Inspection Case Files

Description:  Records documenting the inspection of solid waste facilities to ensure compliance with state and federal law, and department regulation.

Retention:  7 years

Vital Record:  FALSE


1978-0198 | Solid Waste Handling Permit Data Files

Description:  Documents relating to the review of applications for solid waste handling permits.

Retention:  Permanent

Vital Record:  FALSE


1978-0209 | Solid Waste Handling Permit Data on Non-Permitted Sites

Description:  Documents relating to the permit review data for solid waste handling operations.

Retention:  8 years

Vital Record:  FALSE


1978-0210 | Solid Waste Handling Permit Data on Permitted Operations

Description:  Documents relating to the permitting of solid waste handling operations.

Retention:  Permanent

Vital Record:  FALSE


1980-0215A | Solid Waste Management Plan Files

Description:  Documents relating to the preparation of Local Solid Waste Plans and Regional Plans.

Retention:  Permanent

Vital Record:  FALSE


1974-0282 | Solid Waste Management Planning and Grant Project Files

Description:  Documents relating to the planning and application for financial assistance to develop solid waste projects in the state.

Retention:  Permanent

Vital Record:  FALSE


1979-0280 | State Economic-Environmental Grants and Emergency State Grants - Approved

Description:  Documents relating to the administration of approved construction grants.

Retention:  3 years after end of grant

Vital Record:  FALSE


1979-0281 | State Grants for Water Supply & Water Pollution Control Facilities - Disapproved

Description:  Disapproved applications and supporting documents for state construction grants.

Retention:  Retain for useful life.

Vital Record:  FALSE


0462-0076 | State Wide Water Plan Development Files

Description:  Files pertaining to the development of the state-wide water management plan. May include State Water Council Files, correspondence, data used, meeting minutes, etc.

Retention:  Permanent


1974-0287 | Statewide Water Quality Management Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1974-020 | Subdivision Water Supply System Files

Description:  Documents relating to the administration and operation of subdivision water supply systems.

Retention:  Permanent

Vital Record:  FALSE


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