Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 112   (Listed alphabetically by title)


1981-0317 | Quality Assurance Strip Chart Files (AQES-Ambient)

Description:  Monthly strip charts recording air quality data.

Retention:  8 years

Vital Record:  FALSE


0462-0077 | Regional Water Plan Development Files

Description:  Files and information pertaining to the development of the Regional Water Plans. May include data, forecasts, assessments, projections, Council meeting materials, guidance documents, white papers, technical memos.

Retention:  Plans and Reports: Permanent; Other records 35 years.


0462-0042 | Resource Conservation Recovery Act (RCRA) Facility Compliance File

Description:  Documents related to the inspection and informal enforcement of facilities currently or previously generating and/or managing hazardous waste, including those with contamination and complaint investigations. May include inspection checklists, notices of violation, biennial Hazardous Waste reports & waste reduction plans, correspondence from facilities.

Retention:  15 years


0462-0044 | Resource Conservation Recovery Act (RCRA) Inactive Generator Facility Compliance File

Description:  Documents for facilities that are no longer active, as determined by database review, returned mail or notification

Retention:  5 years


1974-0286 | River Basin Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1984-051 | Solid Waste Facility Inspection Case Files

Description:  Records documenting the inspection of solid waste facilities to ensure compliance with state and federal law, and department regulation.

Retention:  7 years

Vital Record:  FALSE


1978-0198 | Solid Waste Handling Permit Data Files

Description:  Documents relating to the review of applications for solid waste handling permits.

Retention:  Permanent

Vital Record:  FALSE


1978-0209 | Solid Waste Handling Permit Data on Non-Permitted Sites

Description:  Documents relating to the permit review data for solid waste handling operations.

Retention:  8 years

Vital Record:  FALSE


1978-0210 | Solid Waste Handling Permit Data on Permitted Operations

Description:  Documents relating to the permitting of solid waste handling operations.

Retention:  Permanent

Vital Record:  FALSE


1980-0215A | Solid Waste Management Plan Files

Description:  Documents relating to the preparation of Local Solid Waste Plans and Regional Plans.

Retention:  Permanent

Vital Record:  FALSE


1974-0282 | Solid Waste Management Planning and Grant Project Files

Description:  Documents relating to the planning and application for financial assistance to develop solid waste projects in the state.

Retention:  Permanent

Vital Record:  FALSE


1979-0280 | State Economic-Environmental Grants and Emergency State Grants - Approved

Description:  Documents relating to the administration of approved construction grants.

Retention:  3 years after end of grant

Vital Record:  FALSE


1979-0281 | State Grants for Water Supply & Water Pollution Control Facilities - Disapproved

Description:  Disapproved applications and supporting documents for state construction grants.

Retention:  Retain for useful life.

Vital Record:  FALSE


0462-0076 | State Wide Water Plan Development Files

Description:  Files pertaining to the development of the state-wide water management plan. May include State Water Council Files, correspondence, data used, meeting minutes, etc.

Retention:  Permanent


1974-0287 | Statewide Water Quality Management Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1974-020 | Subdivision Water Supply System Files

Description:  Documents relating to the administration and operation of subdivision water supply systems.

Retention:  Permanent

Vital Record:  FALSE


0462-025 | Surface Water Treatment Rule Files

Description:  Includes decisions allowing systems to exceed SWTR and list of systems required to complete CPE or CCP.

Retention:  40 years or 1 year after decision is updated, whichever is longer

Vital Record:  FALSE


0462-024 | Total Coliform Rule Files

Description:  Includes microbial data and results, invalidation of TCR samples, and repeat sampling waivers.

Retention:  5 years

Vital Record:  FALSE


0462-0043 | Underground Storage Tank (UST) Compliance File

Description:  Documents related to the inspection and informal enforcement of underground storage tank facilities. May include inspection/trip reports; tank and line test results; Notices of Compliance and Deficiency and Violation; project-specific and general correspondence.

Retention:  6 years


0462-0050 | Underground Storage Tank (UST) Registration Files

Description:  UST Registration records. Includes annual Tank Registration and Forms 7530 that show the equipment, testing, and ownnership histories for UST facilities.

Retention:  10 years


0462-0052 | Vehicle Inspection and Maintenance Program - Compliance/ Enforcement—Car sales

Description:  Car sale transaction documents and supporting complaint information for non-violation car sales. May include: Affidavits, Bills of Sale, Titles or Title Applications, Copies of VIR history, and associated repair receipts and/or diagnostic tests.

Retention:  6 months


0462-0055 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Emission Repair Forms

Description:  Original form presented by the motorist to the inspector as required to receive the After Repairs Test (Repair Shop info and cost).

Retention:  Upon vertification of data entered into VIR database


0462-0054 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports

Description:  Individual Vehicle Emission Test (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports (VIRs))

Retention:  25 years


0462-0053 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Waivers, Extension and

Description:  May include Out of Area:Proof of (1)vehicle (2)person (3)ownership (4)application (5) if applicable: permission to drive and supporting documentation/military orders and ID. Senior Exempt: (1) application (2) proof of age (3) registration. Repair: Proof of (1)ownership (2) repair receipts (3)application. Manager Authorized: Proof of: (1)application (2) person (3)ownership (4)supporting documentation. (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Waivers, Extension and Exemptions)

Retention:  5 years


0462-0051 | Vehicle Inspection and Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and

Description:  Files related to the licensing, compliance, and enforcement of vehicle emissions stations, inspectors and car sales without emission inspections. May include Overt Audits (Pass/Fail), Violations (covert & overt), Covert Vehicle VIRS (garage + field), Inspector Applications/Renewal apps, Add/Delete information, Access Code Change Request , Station Applications/ Renewal apps, Insurance, Information, Update Requests, Required Materials Checklist, Analyzer/ Station Closeout information, violation Investigation Report and Follow-Ups, Complaints, NOVs, and supporting documentation such as Voluntary Surrender certification letter with inspector license, Revocation Letter, email correspondance, Entry of Service Letter, Affidavits, Bills of Sale, Titles, return receipt request, and support notes. (Note: Full Title - Vehicle Inspection & Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and Inspectors and Car Sales)

Retention:  5 years


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