Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 111   (Listed alphabetically by title)


0462-0094 | Scrap Tire Permitting and Approvals

Description:  Records relating to the permitting and approvals for scrap tire generators, processors, sorters, retreaders, carriers, used tire dealers, and beneficial reuse. These records may include applications, permits, proposals, correspondence, and financial assurance.

Retention:  5 years after termination or revocation of permit.

Updated:  April 18, 2019


0462-0096 | Scrap Tire Remediation

Description:  Records relating to state contractor remediation/abatements and local government reimbursements for scrap tire remediation/abatements. Documents include: permission to bid documents, abatement plans, scopes of work, vendor qualification questions/request for quotes, abatement conference documents, request to issue contract, contracts and amendments, applications for local government reimbursement, reimbursement documentation, payment authorization forms, and related correspondence.

Retention:  15 years

Updated:  April 18, 2019


0462-0087 | Solid and Hazardous Waste Compliance Files

Description:  Records related to the inspection of and enforcement actions taken related to facilities currently or previously generating, treating, storing, handling, or managing hazardous waste or solid waste pursuant to the Georgia Comprehensive Solid Waste Management Act, Georgia Hazardous Waste Management Act, the Hazardous Site Response Act, Georgia Brownfield Act, Georgia Voluntary Remediation Program Act, the Resource Conservation and Recovery Act (RCRA), and the federal Comprehensive Environmental Response Compensation and Liability Act (CERCLA). These records include inspection reports, checklists, notice of violations, correspondence, biennial hazardous waste reports, waste reduction plans of hazardous waste generators, hazardous waste treatment, storage, and/or disposal facilities, tonnage reports, remaining capacity reports, and other documentation of compliance. Excludes records subject to 0462-0045 and 0462-0046.

Retention:  15 years

Updated:  April 18, 2019


0462-0045 | Solid and Hazardous Waste Environmental Remediation and Monitoring Files

Description:  Records related to the investigation, delineation, remediation, monitoring, and cleanup of contaminants in soil or groundwater at sites subject to the Georgia Hazardous Waste Management Act, the Hazardous Site Response Act , Georgia Brownfield Act, Georgia Voluntary Remediation Program Act, Georgia Underground Storage Tank Act, Georgia Comprehensive Solid Waste Management Act, and the federal Comprehensive Environmental Response Compensation and Liability Act (CERCLA). Records may include information regarding soil, sediment, surface water, or groundwater sampling and analysis, methane monitoring at solid waste facilities, work plans, reports, corrective action plans, remedy/construction plans, compliance status reports, risk assessments, no further action letters, records of decision, remedial action documents, reuse plans and reports, 5 year reviews of National Priorities List sites conducted pursuant to CERCLA, prospective purchaser corrective action plans, limitation of liability letters, cost certifications under the Georgia Brownfield Act and the Georgia Voluntary Remediation Program Act, semi-annual and annual corrective action reports, and delisted Hazardous Site Inventory files. Excludes records subject to 0462-0087 or 0462-0046.

Retention:  40 years

Updated:  April 18, 2019


0462-0092 | Solid Waste Handling Construction, Design and Operation Files

Description:  Records relating to the construction, design and operation of landfills/solid waste handling facilities. Documents include: construction drawings, as-built surveys, construction quality assurance documentation, and general correspondence related to landfill/solid waste handling facility operations. Excludes records subject to schedules 0462-0087, 0462-0045, 0462-0091A, and 0462-0091B.

Retention:  Until superseded or following completion of post-closure care.

Updated:  April 18, 2019


0462-0091A and 0462-0091B | Solid Waste Handling Permit Files

Description:  Records related to the permitting of facilities subject to the Georgia Comprehensive Solid Waste Management Act, which includes landfills, permit by rule facilities, materials recovery facilities, and solid waste processing facilities. These records include operating facilities and facilities in the post-closure care stage. Documents include: permit applications, permit modifications, site suitability reports, financial assurance, closure/post closure plans and reports.

Retention:  0462-0091A: Approved permit application: 20 years after completion of post- closure care; 0462-0091B: Not approved/withdrawn permit application: 5 years.

Updated:  April 18, 2019


1980-0215A | Solid Waste Management Plan Files

Description:  Documents relating to the preparation of Local Solid Waste Plans and Regional Plans.

Retention:  Permanent


1974-0282 | Solid Waste Management Planning and Grant Project Files

Description:  Documents relating to the planning and application for financial assistance to develop solid waste projects in the state.

Retention:  Permanent


1979-0280 | State Economic-Environmental Grants and Emergency State Grants - Approved

Description:  Documents relating to the administration of approved construction grants.

Retention:  3 years after end of grant


1979-0281 | State Grants for Water Supply & Water Pollution Control Facilities - Disapproved

Description:  Disapproved applications and supporting documents for state construction grants.

Retention:  Retain for useful life.


0462-0076 | State Wide Water Plan Development Files

Description:  Files pertaining to the development of the state-wide water management plan. May include State Water Council Files, correspondence, data used, meeting minutes, etc.

Retention:  Permanent


1974-0287 | Statewide Water Quality Management Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent


1974-020 | Subdivision Water Supply System Files

Description:  Documents relating to the administration and operation of subdivision water supply systems.

Retention:  Permanent


0462-0090 | Surface Mining Compliance Files

Description:  Records related to the inspection of and enforcement related to facilities subject to the Georgia Surface Mining Act. Records include documentation of inspections, enforcement and compliance documentation, and correspondence related to surface mine enforcement and compliance.

Retention:  15 years

Updated:  April 18, 2019


0462-0089A and 0462-0089B | Surface Mining Permitting Files

Description:  Records related to the permitting of facilities subject to the Georgia Surface Mining Act. Records include permit applications and related documentation, issued permits, amendments to permits, correspondence related to permitting of surface mining facilities, annual hydrogeological or hydrology reports, financial assurance for surface mines, mining land use plans for reclamation after completion of surface mining activities, and permit termination documentation.

Retention:  0462-0089A: Approved permit application: 20 years after permit is terminated;0462-0089B: Not approved/withdrawn permit application: 5 years.

Updated:  April 18, 2019


0462-0025 | Surface Water Treatment Rule Files

Description:  Includes decisions allowing systems to exceed SWTR and list of systems required to complete CPE or CCP.

Retention:  40 years or 1 year after decision is updated, whichever is longer


0462-0024 | Total Coliform Rule Files

Description:  Includes microbial data and results, invalidation of TCR samples, and repeat sampling waivers.

Retention:  5 years


0462-0043 | Underground Storage Tank (UST) Compliance File

Description:  Documents related to the inspection and informal enforcement of underground storage tank facilities. May include inspection/trip reports; tank and line test results; Notices of Compliance and Deficiency and Violation; project-specific and general correspondence.

Retention:  6 years


0462-0050 | Underground Storage Tank (UST) Registration Files

Description:  UST Registration records. Includes annual Tank Registration and Forms 7530 that show the equipment, testing, and ownnership histories for UST facilities.

Retention:  10 years


0462-0052 | Vehicle Inspection and Maintenance Program - Compliance/ Enforcement—Car sales

Description:  Car sale transaction documents and supporting complaint information for non-violation car sales. May include: Affidavits, Bills of Sale, Titles or Title Applications, Copies of VIR history, and associated repair receipts and/or diagnostic tests.

Retention:  6 months


0462-0055 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Emission Repair Forms

Description:  Original form presented by the motorist to the inspector as required to receive the After Repairs Test (Repair Shop info and cost).

Retention:  Upon vertification of data entered into VIR database


0462-0054 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports

Description:  Individual Vehicle Emission Test (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports (VIRs))

Retention:  25 years


0462-0053 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Waivers, Extension and

Description:  May include Out of Area:Proof of (1)vehicle (2)person (3)ownership (4)application (5) if applicable: permission to drive and supporting documentation/military orders and ID. Senior Exempt: (1) application (2) proof of age (3) registration. Repair: Proof of (1)ownership (2) repair receipts (3)application. Manager Authorized: Proof of: (1)application (2) person (3)ownership (4)supporting documentation. (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Waivers, Extension and Exemptions)

Retention:  5 years


0462-0051 | Vehicle Inspection and Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and

Description:  Files related to the licensing, compliance, and enforcement of vehicle emissions stations, inspectors and car sales without emission inspections. May include Overt Audits (Pass/Fail), Violations (covert & overt), Covert Vehicle VIRS (garage + field), Inspector Applications/Renewal apps, Add/Delete information, Access Code Change Request , Station Applications/ Renewal apps, Insurance, Information, Update Requests, Required Materials Checklist, Analyzer/ Station Closeout information, violation Investigation Report and Follow-Ups, Complaints, NOVs, and supporting documentation such as Voluntary Surrender certification letter with inspector license, Revocation Letter, email correspondance, Entry of Service Letter, Affidavits, Bills of Sale, Titles, return receipt request, and support notes. (Note: Full Title - Vehicle Inspection & Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and Inspectors and Car Sales)

Retention:  5 years


0462-0056 | Vehicle Inspection and Maintenance Program - Reporting

Description:  Non-Electronic Contract Deliverables including Environmental Protection Agency (EPA Annual Reports, EPA Biennial Reports, data compilations and evaluations of I/M program

Retention:  Term of contract + 3 years


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