Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« New Search

Natural Resources, Department of, Environmental Protection Division

Total entries: 111   (Listed alphabetically by title)


0462-0014 | Lead Based Paint Individual Certifications

Description:  Records related to certification of individuals as lead inspectors, lead risk assessors, lead supervisors, lead project designers, or lead workers. Documents include: certification applications, issued certificates, correspondence.

Retention:  5 years

Updated:  April 18, 2019


0462-0015 | Lead Based Paint Notices to Proceed

Description:  Records documenting the need for leadbased paint abatement and the departmental approval to proceed with the removal.

Retention:  3 years


0462-0016 | Lead Based Paint Training Providers

Description:  Records related to accreditation of providers permitted to offer lead-based paint and renovation activities training courses. Documents include: accreditation applications, documentation of issued accreditation, training course materials, correspondence.

Retention:  5 years

Updated:  April 18, 2019


0462-0013 | Lead-Based Paint Firm Certificates

Description:  Records related to the certification of firms to perform lead-based paint activities and renovation activities that result in the disturbance of painted surfaces. Documents include: certification applications, issued certificates, correspondence.

Retention:  5 years

Updated:  April 18, 2019


0462-0026 | Long-Term Two Enhanced Surface Water Treatment Rule

Description:  Includes cryptosporidium monitoring results, bin classifications, and oocysts/liter determinations.

Retention:  12 years


0462-0107 | Mobile and Area Source Compliance Files

Description:  Documents related to the enforcement of gasoline transportation and gasoline dispensing facilities. Record types include, but not limited to, original test reports from transport companies, copies of original enforcement actions, forms notifying EPD of vapor recovery tests, test reports, and compliance survey forms

Retention:  10 years

Updated:  October 20, 2021


0462-0059 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system (LAS), MS4, buffer variance & pretreatment compliance and enforcement files. May include inspection reports, compliance status letters, compliance general correspondence, investigation reports, spill reports, pretreatment general correspondence, over views, complaint documentation, buffer variances, storm water pollution prevention plans, letter of violation (NOVs, NDL, DNC, etc.) corrective action and standard operating procedure general correspondence, recission letters, penalty rationales, public participation documentation, progress reports, corrective action plans and standard operating procedures. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring & Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Compliance & Enforcement Facility Files)

Retention:  15 years


0462-0060 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system, MS4, buffer variance & pretreatment. May include discharge monitoring reports, discharge monitoring report quality assurance reports, metro district reports and audits, annual reports. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring Unit (FMU), & Pretreatment , Septage, Concentrated Animal Feeding Operations (CAFO), Septage & Pretreatment Monitoring Files)

Retention:  5 years


0462-0061 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance,E&S, and Storm water approved ordinances and programs. Includes sewer Use Ordinance, Pretreatment Ordinances, Sludge Management Plan, Nutrient Management Plan, application, Local Issuing Approval certification/approval letter, ordinance. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Pretreatment Ordinances and Programs Files)

Retention:  Until superseded


0462-0058 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance, Underground Injection Control, Pretreatment Permitting files. May include Issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), permit correspondence, plans and specs, Anti-Degs, Design Development Reports (DDRs), Maps, operability inspection reports, soil investigation reports, waste load allocations, construction reports, general correspondence, Environmental Information Documents (EIDS), Local Limit Evaluations, documentation, stakeholder notes, EPA correspondence, notice of intent (NOI), Buffer variance correspondence used to reflect issuance, Storm water NOI, and Storm Water Program Plan. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm water, Underground Injection Control (UIC), Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Permitting and Engineering Files)

Retention:  15 years


1984-054 | Non-Community Water Supply System Inspection Case Files

Description:  Documents relating to the inspection of non-community water supply systems to ensure compliance with state law and departmental regulations.

Retention:  10 years


0462-0093 | Notifications, Investigations, Corrective Action for Releases from Pipelines, Petroleum Non-USTs, and Non-Regulated USTs

Description:  Records relating to the releases from Pipelines, Petroleum Non-Underground Storage Tanks, and Non- Regulated Underground Storage Tanks, including notifications, complaints, investigation documents, correspondence, analytical data reports, corrective action reports, no further action letters. Excludes records subject to 0462-0043, 0462-0050.

Retention:  40 years

Updated:  April 18, 2019


1984-022 | Public Notifications of Water Supplier Microbiological Violations

Description:  Records documenting the maintenance of certifications from suppliers that they have complied with regulations to notify the public when water systems fail to comply with applicable contaminant levels, when a variance or exception has been issued to them, or when the supplier has failed to perform required monitoring.

Retention:  3 years


1980-0300 | Public Water System Inventory Files

Description:  Documents relating to the maintenance of an inventory of each public water system in accordance with state and federal requirements.

Retention:  Feeder Reports: Retain until no longer userful. Printouts: Permanent. Computer Tape: 10 years then transfer to US EPA region IV


0462-0085 | Radiation Program Owned and Operated Equipment Records

Description:  Records validating and used to evaluate EPD surveying equipment. Records, Calibration, and Quality Control documents; tests regarding leakage

Retention:  10 years

Updated:  April 25, 2018


0462-0083 | Radiation Reciprocity Files

Description:  Initial applications to work in Georgia under another state or federal license or certificate, Approval, Correspondence, Inspection Reports, Statements, and Corrective Actions.

Retention:  5 years

Updated:  April 25, 2018


0462-0086 | Radiation Safety and Training Files

Description:  Records related to safety procedures and training conducted by the EPD for entities handling radioactive materials. Records include course material or curriculum, documentation of training received by EPD personnel related to performance of site inspections and enforcement of the Rules and Regulations for Radioactive Material, documentation of EPD personnel participation in nuclear power plant exercises evaluated by the Federal Emergency Management Agency, etc. Excludes files subject to GASC 06-012 (Employee Hazardous Materials Exposure Monitoring Records).

Retention:  16 years

Updated:  April 25, 2018


0462-0081 | Radioactive Material- General License Files

Description:  Records related to general licenses authorized under federal and state regulations that apply to any person or entity who uses a device that contains radioactive material and does not require a Specific License. General Licenses are effective without the issuance of individual licensing documents and do not authorize the manufacture, production, transfer, receipt, possession, or use of radioactive material. Records include Quarterly reports submitted by manufacturers that detail devices containing radioactive material that are distributed to or removed from general licensees; Annual registration and fee records. Excludes items related to General License for Depleted Uranium pursuant to Chapter 391-3-17, Georgia Comp. R. and Regs.

Retention:  10 years

Updated:  April 25, 2018


0462-0078 | Radioactive Material- Specific License Files

Description:  Records related to licenses issued to a single person or entity who is manufacturing, transferring, receiving, possessing, disposing of, or using radioactive material as part of their business operations and whose manufacture, transfer, receipt, possession, disposal, or use of radioactive material is not covered under a General License. Records include Applications, Licenses, Amendments, Renewals, Correspondence, Notification Letters, Certification documents for medical professionals to administer radioactive treatments, Inspection Reports, Statements and Corrective Actions, Lines of Credit, Deposits, Insurance, and Collateral Information.

Retention:  10 years

Updated:  April 25, 2018


0462-0080 | Radioactive Materials Incident Files

Description:  Allegations, Complaints, Incidents, or Medical Misadministration related to radioactive material, including but not limited to: Incident Summary, DOT Shipment Approval Forms, Correspondence, survey readings, dose estimates, theft, and related enforcement.

Retention:  10 years

Updated:  April 25, 2018


0462-0084 | Radiographer Licensing Files

Description:  Georgia Exam Applications, Training roster schedules, Summary Reports

Retention:  5 years

Updated:  April 25, 2018


0462-0046 | RCRA Treatment, Storage, and Disposal Permit and Corrective Action Permit Files

Description:  Documents related to permits issued pursuant to the federal Resource Conservation and Recovery Act (RCRA); Records include permit applications, issued permits, modifications to or renewals of permits, correspondence related to permits, documentation of public participation in permit issuance, modification, or renewal. Excludes documents subject to schedule 0462-0087.

Retention:  40 years after permit is superseded or terminated

Updated:  April 18, 2019


0462-0077 | Regional Water Plan Development Files

Description:  Files and information pertaining to the development of the Regional Water Plans. May include data, forecasts, assessments, projections, Council meeting materials, guidance documents, white papers, technical memos.

Retention:  Plans and Reports: Permanent; Other records 35 years.


1974-0286 | River Basin Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent


0462-0095 | Scrap Tire Compliance and Enforcement

Description:  Records relating to inspection reports, checklists, notice of violations, correspondence and remediation for scrap tire complaints, generators, processors, sorters, retreaders, carriers, and beneficial reuse. Documents include: inspection reports, checklists, notices of violations, correspondence, and other documentation of compliance, Quarterly Reports (Tire Carrier, Sorter, Processor, Tire Fee), Tire Carrier Decals.

Retention:  10 years

Updated:  April 18, 2019


↑ Top