Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 112   (Listed alphabetically by title)


0462-0064 | Ground Water and Surface Water Availability and Use Reports

Description:  May include water availability and usage reports.

Retention:  30 years then contact Georgia Archives


0462-0066 | Groundwater Monitoring Files

Description:  Documents relating to the monitoring of active facilities and special projects that support published circulars.

Retention:  20 years


0462-0049 | Hazardous Sites Inventory Local Government Contract Reimbursement Files

Description:  Documents related to reimbursements to local governments cleanup contracts. Includes reimbursement claims, review sheets, and payment documentation.

Retention:  10 years


0462-0048 | Hazardous Sites Release Notifications Files

Description:  Notifications of releases to the environment, per the Hazardous Site Response Act.

Retention:  30 years


2000-021 | Hazardous Waste Facility Compliance Files (Red Files)

Description:  Documents relating to the regulation and compliance of hazardous waste management facilities.

Retention:  Permanent

Vital Record:  FALSE


0462-032 | Initial Distribution System Evaluation Monitoring Plans

Description:  Plans documenting how a water system is being monitored for the presence of contaminants.

Retention:  12 years

Vital Record:  FALSE


0462-039 | Initial Distribution System Evaluation Operational Evaluations

Description:  Records documenting the evaluation of water for the presence of contaminants.

Retention:  10 years

Vital Record:  FALSE


1981-055 | Laboratory Analysis Computer Printout Files (Lab Copy)

Description:  Documents verifying that laboratory analysis data entered into the computer is correct.

Retention:  1 year

Vital Record:  FALSE


1979-0277A | Land and Water Conservation Fund (LWCF) Grant Project Files and Internal Audit Files

Description:  Documents relating to the approval of applications and disbursement of federal funds to sub-grantees for land and water conservation monies.

Retention:  Permanent

Vital Record:  FALSE


0462-014 | Lead Based Paint Individual Certifications

Description:  Records documenting an individual's qualifications to be an inspector, risk assessor, project designer or supervisor.

Retention:  3 years

Vital Record:  FALSE


0462-015 | Lead Based Paint Notices to Proceed

Description:  Records documenting the need for leadbased paint abatement and the departmental approval to proceed with the removal.

Retention:  3 years

Vital Record:  FALSE


0462-016 | Lead Based Paint Training Providers

Description:  Records documenting those providers accredited to provide leadbased paint training.

Retention:  3 years

Vital Record:  FALSE


0462-013 | Lead-Based Paint Firm Licenses

Description:  Records documenting the qualifications and certification of firms to perform leadbased paint activities.

Retention:  3 years

Vital Record:  FALSE


0462-026 | Long-Term Two Enhanced Surface Water Treatment Rule

Description:  Includes cryptosporidium monitoring results, bin classifications, and oocysts/liter determinations.

Retention:  12 years

Vital Record:  FALSE


1977-0165 | Mined Land Use Plan Files

Description:  Records documenting plans for reclamation of land after surface mining.

Retention:  Permanent

Vital Record:  FALSE


0462-0059 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system (LAS), MS4, buffer variance & pretreatment compliance and enforcement files. May include inspection reports, compliance status letters, compliance general correspondence, investigation reports, spill reports, pretreatment general correspondence, over views, complaint documentation, buffer variances, storm water pollution prevention plans, letter of violation (NOVs, NDL, DNC, etc.) corrective action and standard operating procedure general correspondence, recission letters, penalty rationales, public participation documentation, progress reports, corrective action plans and standard operating procedures. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring & Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Compliance & Enforcement Facility Files)

Retention:  15 years


0462-0060 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system, MS4, buffer variance & pretreatment. May include discharge monitoring reports, discharge monitoring report quality assurance reports, metro district reports and audits, annual reports. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring Unit (FMU), & Pretreatment , Septage, Concentrated Animal Feeding Operations (CAFO), Septage & Pretreatment Monitoring Files)

Retention:  5 years


0462-0061 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance,E&S, and Storm water approved ordinances and programs. Includes sewer Use Ordinance, Pretreatment Ordinances, Sludge Management Plan, Nutrient Management Plan, application, Local Issuing Approval certification/approval letter, ordinance. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Pretreatment Ordinances and Programs Files)

Retention:  Until superseded


0462-0058 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance, Underground Injection Control, Pretreatment Permitting files. May include Issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), permit correspondence, plans and specs, Anti-Degs, Design Development Reports (DDRs), Maps, operability inspection reports, soil investigation reports, waste load allocations, construction reports, general correspondence, Environmental Information Documents (EIDS), Local Limit Evaluations, documentation, stakeholder notes, EPA correspondence, notice of intent (NOI), Buffer variance correspondence used to reflect issuance, Storm water NOI, and Storm Water Program Plan. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm water, Underground Injection Control (UIC), Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Permitting and Engineering Files)

Retention:  15 years


1984-054 | Non-Community Water Supply System Inspection Case Files

Description:  Documents relating to the inspection of non-community water supply systems to ensure compliance with state law and departmental regulations.

Retention:  10 years

Vital Record:  FALSE


1981-0169 | P&TSP (GDOT Projects Files)

Description:  Air quality impact assessments of GDOT highway improvements and new highway construction projects in Region IV.

Retention:  6 years

Vital Record:  FALSE


1984-022 | Public Notifications of Water Supplier Microbiological Violations

Description:  Records documenting the maintenance of certifications from suppliers that they have complied with regulations to notify the public when water systems fail to comply with applicable contaminant levels, when a variance or exception has been issued to them, or when the supplier has failed to perform required monitoring.

Retention:  3 years

Vital Record:  FALSE


1980-0300 | Public Water System Inventory Files

Description:  Documents relating to the maintenance of an inventory of each public water system in accordance with state and federal requirements.

Retention:  Feeder Reports: Retain until no longer userful. Printouts: Permanent. Computer Tape: 10 years then transfer to US EPA region IV

Vital Record:  FALSE


1981-0315 | Quality Assurance Information Files (AQES-Ambient)

Description:  Records documenting ambient air quality monitoring statewide.

Retention:  5 years

Vital Record:  FALSE


1981-0316 | Quality Assurance Instrument Log Books (AQES-Ambient)

Description:  Daily air quality log instrument forms.

Retention:  5 years

Vital Record:  FALSE


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