Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


1974-0395A | Family and Children Services County and Food Stamp Audit Report Files

Description:  auditing State-allocated funds expended by Family and Children Services County Food Stamp Programs.

Retention:  Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.

Vital Record:  FALSE


1977-0468 | Family Day Care Home Registration Licensing Files (Facility License Terminated)

Description: 

Retention:  See original retention documentation for instructions

Vital Record:  FALSE


1977-0468 | Family Day Care Home Registration Licensing Files (Active Files)

Description: 

Retention:  Years ending in 9: Permanent. All other years: 3 years.

Vital Record:  FALSE


0427-0011 | Family Planning Program Patient Consent for Sterilization Files

Description: 

Retention:  50 years

Vital Record:  FALSE


0427-0012 | Family Planning Visitation Client Case Files

Description: 

Retention:  10 years from date of last service

Vital Record:  FALSE


1973-0461 | Field Representative’s Field Report Files

Description:  Visits of Field Representatives to County Departments of Family and Children Services.

Retention:  Permanent

Vital Record:  FALSE


1977-0237 | Finished Products Reports Files

Description:  Manufacturing brooms, mops and mattresses at Georgia Factory for the Blind.

Retention:  2 years

Vital Record:  FALSE


1975-0074 | Fire Activities Statistical Reporting Files

Description: 

Retention:  9 months

Vital Record:  FALSE


1975-0075 | Fire Desk Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1975-0072 | Fire Prevention Reporting Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1975-0076 | Fire Services Locator Index Files

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1975-0073 | Fire Training Reporting Files

Description: 

Retention:  Building evacuation plans: Retain until superseded. All other files: 3 years.

Vital Record:  FALSE


1980-0001ff | Fiscal Accounting and Control System (FACS) Files

Description:  Schedules 1980-0001 through 1980-0209. List of 209 reports with various retention periods. See original documentation.

Retention:  See original documentation

Vital Record:  FALSE


1973-0211 | Food Microbiology Test Report File

Description: 

Retention:  2 years

Vital Record:  FALSE


1973-0285 | Food Service Application Files

Description: 

Retention:  2 years

Vital Record:  FALSE


1973-0282 | Food Service Permits File

Description: 

Retention:  5 years

Vital Record:  FALSE


1973-0283 | Food Service Permits File, Consolidated Listing (Computer printout)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1973-0284 | Food Service Permits File, Consolidated Listing (Computer tape)

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1976-0110 | Food Stamp Administrative Files

Description:  Administering the Food Stamp program in the State of Georgia.

Retention:  3 years

Vital Record:  FALSE


1976-0111 | Food Stamp Court Case Files

Description:  Court suits filed against various State agencies and/or United States Department of Agriculture personnel, to include the State of Georgia Food Officer.

Retention:  3 years

Vital Record:  FALSE


1976-0113 | Food Stamp Credit for Lost Benefits Monthly Report Files

Description:  Administering the program to restore food stamp benefits which had been lost.

Retention:  3 years

Vital Record:  FALSE


1976-0114 | Food Stamp Efficiency and Effectiveness Report Files

Description:  Surveying and evaluating, State-wide, the efficiency and effectiveness of the Food Stamp Program in Georgia.

Retention:  3 years

Vital Record:  FALSE


1974-0264A | Food Stamp Eligibility Review Files

Description:  Validation by State authorities of County action in determining recipient eligibility for food stamps as required by Federal Regulation.

Retention:  Files covering fiscal years ending in 3 or 8 (one cubic foot selected at random): Permanent. All other files: 3 years.

Vital Record:  FALSE


1976-0148 | Food Stamp Individual County Department Files

Description:  Administering the Food Stamp program in the State of Georgia.

Retention:  3 years

Vital Record:  FALSE


1976-0115 | Food Stamp Issuance Files

Description:  Issuing coupons in Georgia for the Food Stamp Program (Food Stamp Act of 1964).

Retention:  3 years

Vital Record:  FALSE


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