Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


1976-0149 | Food Stamp Outreach Program Files

Description:  Administering the Food Stamp Outreach Program in Georgia.

Retention:  3 years

Vital Record:  FALSE


1978-0230 | Food Stamp Program Federal Audit Files

Description:  Maintaining records for the Federal audit of books and records for County Food Stamp Programs State-wide.

Retention:  5 years or until audit quesitons have been resolved, whichever is longer.

Vital Record:  FALSE


1978-0231 | Food Stamp Program Internal Audit Files

Description:  Maintaining records of the internal audit of books and records for County Food Stamp Programs State-wide.

Retention:  Years ending in 1 or 6: Transfer to State Archives. All other years: 5 years or until audit quesitons have been resolved, whichever is longer.

Vital Record:  FALSE


1976-0112 | Food Stamp/Coupon Accountability Report Files

Description:  Issuing food stamp books and collecting and depositing funds collected for the State.

Retention:  5 years

Vital Record:  FALSE


1978-0300 | Forms Management Survey Files

Description:  Staff visits and surveys conducted to provide advice and assistance, and to evaluate the effectiveness of forms management operations and programs.

Retention:  1 year or until another survey is made

Vital Record:  FALSE


1975-0268 | Fraud Investigation Correspondence Files

Description:  Maintaining requests for the original copy of a cancelled public assistance check from agencies involved in the investigation of forged endorsement of check.

Retention:  2 years

Vital Record:  FALSE


1976-0045 | General Journal Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1983-0871 | Georgia Child Welfare Information System (GCWIS) Transaction Register

Description:  Recording daily data transactions of the Georgia Child Welfare Information System.

Retention:  4 years

Vital Record:  FALSE


1973-0212 | Gonorrhea Culture Test Report File

Description: 

Retention:  2 years

Vital Record:  FALSE


1977-0236 | Government Shipments Records Files

Description:  Shipping products ordered by the United States Government.

Retention:  3 years

Vital Record:  FALSE


0000-0080 | Grant Project Payroll Files

Description:  Payment of payrolls for construction of health facilities.

Retention:  Return to contractor 3 years after end of construction project

Vital Record:  FALSE


1997-0047 | Grant Proposal Application Files

Description:  Files document that grants are awarded in a fair and impartial manner.

Retention:  4 years

Vital Record:  FALSE


1974-0157A | Grants to Counties Budget Submission Files

Description: 

Retention:  5 years or until audit questions are resolved, whichever is longer.

Vital Record:  FALSE


1977-0469 | Group Day Care Center Licensing Files (Active Files)

Description: 

Retention:  Years ending in 3: Permanent. All other years: 3 years.

Vital Record:  FALSE


1977-0469 | Group Day Care Center Licensing Files (Facility License Terminated)

Description: 

Retention:  See original retention documentation for instructions

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Firearms Registration Files)

Description: 

Retention:  1 year after registration terminated

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Investigation Reporting Files)

Description: 

Retention:  3 years

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Police Desk Files)

Description: 

Retention:  3 years

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Police Desk Reference Files)

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Private Vehicle Registration Files)

Description: 

Retention:  Retain until termination of employment, permit is superseded, or permit is revoked

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Property Receipt Files)

Description: 

Retention:  2 years after return or release of property

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Security Activities Reporting Files)

Description: 

Retention:  See instructions

Vital Record:  FALSE


0000-0376 | Hospital Security Services Files (Traffic Law Enforcement Files)

Description: 

Retention:  3 years

Vital Record:  FALSE


1980-0369 | Human Research Review Board Project Files

Description: 

Retention:  5 years after completion of project

Vital Record:  FALSE


0427-0022 | Immunization Consent Records

Description:  Includes only consent forms for immunization

Retention:  5 years from date of last service

Vital Record:  FALSE


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