Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


0427-0019 | Children’s High-Risk Screening and Case Management Records (Babies Can’t Wait, Children First)

Description:  All documents relating to health services provided to Babies Can't Wait and Children First clients.

Retention:  5 years from date of last service; for Children First, 5 years from the child's exit from the program or 5th birthday

Vital Record:  FALSE


0427-0018 | Children’s Medical Services Health Records

Description:  All health records pertaining to clients seen by Children's Medical Services.

Retention:  6 years after client reaches age of majority (21 years per Medicaid)

Vital Record:  FALSE


0427-0009 | Children’s Medical Services State-Wide Patient Record Case Files

Description: 

Retention:  Retain until age 18

Vital Record:  FALSE


1976-0171 | Civil Action Litigation Files

Description: 

Retention:  3 years after case is closed.

Vital Record:  FALSE


0427-0007 | Client Service Records

Description: 

Retention:  5 years

Vital Record:  FALSE


1976-0237A | Client Services Discrimination Complaints Against Department and Service Providers

Description:  Investigations of complaints against DHR and its service providers by clients. (Civil Rights Act, 1964)

Retention:  15 years after disposition of charge or action

Vital Record:  FALSE


1973-0336A | Closed Adoption Case Files

Description:  Investigating, evaluating and planning for children and families who are involved in the adoption process.

Retention:  Permanent

Legal Citation:  OCGA 19-8-18

Vital Record:  FALSE


1973-0295 | Complaint and Disposition Investigation Files

Description: 

Retention:  2 years

Vital Record:  FALSE


1978-0319 | Comprehensive Employment and Training Act (CETA) Work Experience Client Case Files

Description:  Maintaining records concerning enrollment and termination of individuals participating in the work experience program.

Retention:  3 years

Vital Record:  FALSE


1975-0121 | Consultant Data Files

Description: 

Retention:  3 years after termination of emloyment

Vital Record:  FALSE


1975-0267A | Contract Activities Report Files

Description:  Procurement of services by contracting various parties to perform specific operational functions for DHR Division Services.

Retention:  6 years

Vital Record:  FALSE


1974-0399A | Contract Audit Report Files (Titles III, IV-A, IV-D, V, VI, VII, XVI, XX)

Description: 

Retention:  Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.

Vital Record:  FALSE


1997-0045 | Contract Files

Description:  Grants to local organizations for the development of innovative and effective child care programs.

Retention:  4 years

Vital Record:  FALSE


1979-0043 | Contract Management Transactions Files

Description: 

Retention: 

Vital Record:  FALSE


1978-0306 | Copyright Authorization Files

Description:  Copyright use of materials.

Retention:  10 years after expiration of authorization

Vital Record:  FALSE


1997-0046 | Council Business Files

Description:  Grants to local organizations for the development of innovative and effective child care programs.

Retention:  Permanent

Vital Record:  FALSE


1982-0545 | County Certified Payroll Deductions File

Description:  Changing, recording and verifying county payroll deductions.

Retention:  5 years

Vital Record:  FALSE


1973-0478 | County Correspondence File

Description: 

Retention:  3 years or until resolution of audit, whichever is longer

Vital Record:  FALSE


1973-0005 | County Department of Family and Children Service Annual Report Files

Description:  The tabulation and computation of the number of public assistance cases within a county.

Retention:  Permanent

Vital Record:  FALSE


0427-0004 | County Health Client Immunization Files

Description: 

Retention:  100 years

Vital Record:  FALSE


0427-0015 | County Health Department Lab Test Reports

Description: 

Retention:  Recorded on master index: retain for useful life; not recorded: retain for 2 years

Vital Record:  FALSE


0427-0014 | County Health Department Master Index Clinic Record

Description: 

Retention:  20 years

Vital Record:  FALSE


0427-0006 | County Health Department Pregnancy-Related Services Files

Description: 

Retention:  6 years

Vital Record:  FALSE


1974-0398A | County Health Department, Health District, and Mental Health Catchment Area Report Files

Description:  Auditing State-allocated funds expended by County Health Departments, Health Districts, and Mental Health Catchment areas.

Retention:  Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.

Vital Record:  FALSE


1973-0279 | Court Services Case Load Files

Description:  The number of cases a Court Service Worker has assigned to him

Retention:  1 year

Vital Record:  FALSE


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