Total entries: 328 (Listed alphabetically by title)
Description: The administration of monthly Assistance Payments to Cuban Refugees.
Retention: Social History file: Permanent. Financial Files: 5 years.
Description: Collecting statistical information for use in hospital care health planning and resource development in Georgia.
Retention: Permanent
Description: Dead and Old Age Assistance Cases.
Retention: 1 year
Description: Receiving and answering requests for information concerning the Public Assistance Program in Georgia.
Retention: 1 year
Description: Projecting, analyzing, and estimating the annual budget for the Department of Family and Children Services (DFCS).
Retention: 5 years
Description: Recording and analyzing county DFCS offices performance and effectiveness.
Retention: Every fourth year (beginning FY80): Permanent. All others: 5 years
Description: Documents relating to recording complaints filed by employees under the DHR Employee Complaint Procedure.
Retention: Central Office: 5 years after final decision is received and no appeal is pending. Other offices: 1 year after final decision and no appeal is pending
Description:
Retention: Permanent
Description: The determination of degree of disability and/or eligibility for supplemental security income payments under Titles II and XVI of the Social Security Act.
Retention: 18 months after case is closed.
Description: Records of children placed in DFCS foster care
Retention: Retain until child reaches 23 years of age
Legal Citation: DFCS Social Service Policy Manual, Chapter 70.5, Foster Care Records Management and Retention Section
Description: Control of jobs performed by commercial State contractors, commercial printing plants or photo shops.
Retention: 2 years
Description: Maintaining case files for individuals certified as Emergency Medical Technicians-ambulance.
Retention: 1 year after termination of EMT-A Certification
Description: Maintaining emergency plans in DHR Institutions containing provisions for emergency relief and continuity of operations in cases of major disasters, i.e. fire; storms (tornados, hurricanes, severe wind storms, earthquakes); explosion (electrical, steam, fuel or natural gas, nuclear); bomb threats.
Retention: Retain for useful life
Description: Maintaining various reports of tests and exercises performed to evaluate Emergency Plans developed for emergency situations at DHR Institutions.
Retention: 3 years
Description: Documents relating to maintaining a record of employee wage garnishment.
Retention: 4 years
Description: Processing applications (from residents of Georgia) for financial help with home energy costs through Federal grants.
Retention: Energy Assistance Office/County Offices: 3 years
Description:
Retention: 2 years
Description: The collection of raw data to be compiled and analyzed over a period of time.
Retention: Retain until completion of raw data
Description: Scheduling appointments at County Health Departments for children eligible for Early Periodic Screening Diagnosis and Treatment (ESPDT).
Retention: See original retention documentation
Description: Investigating employee/applicant grievances concerning employment.
Retention: 5 years after final disposition of charge or action.
Description: Request for an equipment status change, i.e. : surplus, destruction, theft or loss.
Retention: Consult Archives
Description: Documenting agency expenditures for goods, equipment and services.
Retention: 5 years or until audit/unresolved claims resolved, whichever is longer
Description: Researching and recording the criminal history of directors and employees of all types of Child Care Facilities and Personal Care Homes.
Retention: 7 years
Description: Documents relating to processing, conducting, and decision making on all programmatic and administrative areas of the Department where hearings are required.
Retention: 3 years
Description: auditing State-allocated funds expended by Family and Children Services County Food Stamp Programs.
Retention: Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.
