Total entries: 328 (Listed alphabetically by title)
Description: Auditing, by Office of Audits staff, to determine accuracy of funds collected and expended for respective DHR programs in Georgia counties State-wide.
Retention: 5 years
Description: Auditing (by outside agencies - other than DHR Office of Audits staff) DHR units and programs which may be: a financial unit to determine financial accountability, or a performance audit to determine operation efficiency and effectiveness.
Retention: 5 years
Description: Reviewing forms, received from counties State-wide, concerned with authorizing foster care for children who need this service.
Retention: Accounting, District/County Offices: 3 years or until audit questions have been resolved. Monthly prinout: Retain for useful life.
Description:
Retention: 2 years
Description: Monitoring bank accounts.
Retention: 5 years or until unresolved claims/audits are resolved, whichever is longer
Description: Business enterprise for the blind and severely handicapped of the state.
Retention: 5 years
Description: Maintaining individual personnel records for each blind worker employed at State facilities.
Retention: 50 years after termination of employment
Description:
Retention: 2 years
Description: Appointments to County Boards of Departments of Family and Children Services.
Retention: Record copy: Permanent. District offices: See original documentation for retention.
Description: Appointments, by County Grand Jury, of members to the County Board of Health.
Retention: Record copy of Register: Permanent. Papers and District offices: See original documentation for retention.
Description:
Retention: 5 years
Description: Preparing and submitting to DHEW Federal operating budgets and expenditure projection reports for the various titles of the Social Security Act.
Retention: 5 years
Description: Planning, coordinating, reviewing, and approving operating budgets for institutions and divisions of DHR; including hospitals.
Retention: Budget Offices: 4 years. Section and Unit Offices: 2 years.
Description: All areas of responsibility and interest to the Director of the Office of Budget Administration, State-wide.
Retention: 5 years
Description:
Retention: Paper: Authorize banks to hold for 90 days (until microfilm verified). Microfilm (Record copy): 5 years, (Duplicate): Retain until audit/program questions resolved.
Description: Processing orders (by mail) for supplies, forms, and drugs to county physicians, hospitals, and pharmacies; and for County Health Departments, Vocational Rehabilitation, Family & Children Services, and all other county offices.
Retention: Record (Central Supply) copy: 3 years. Other copies: Until receipt of all items requested.
Description: The receipt and tabulation of Child Abuse Reports.
Retention: Ruled Out Cases: 3 years. Confirmed, Suspected, Undetermined Cases: 10 years.
Description:
Retention: Years ending in 0: Permanent. All other years: 3 years.
Description:
Retention: See original retention documentation for instructions
Description: Records pertaining to clients younger than 18 years of age
Retention: 10 years after client reaches age of majority (18 in Georgia) or 28 calendar years from date of last service
Description: Monitoring contracted organizations for determining compliance with Title XX regulations.
Retention: 6 years
Description: Administering the Title XX Programs throughout Georgia.
Retention: Years ending in 1 or 6: Transfer to State Archives for permanent retention. All other years: 6 years.
Description:
Retention: Years ending in 4: Permanent. All other years: 3 years.
Description:
Retention: See original retention documentation for instructions
Description:
Retention: Years ending in 9: Permanent. All other years: 2 years.
