Total entries: 328 (Listed alphabetically by title)
Description: Processing orders (by mail) for supplies, forms, and drugs to county physicians, hospitals, and pharmacies; and for County Health Departments, Vocational Rehabilitation, Family & Children Services, and all other county offices.
Retention: Record (Central Supply) copy: 3 years. Other copies: Until receipt of all items requested.
Description: The receipt and tabulation of Child Abuse Reports.
Retention: Ruled Out Cases: 3 years. Confirmed, Suspected, Undetermined Cases: 10 years.
Description:
Retention: Years ending in 0: Permanent. All other years: 3 years.
Description:
Retention: See original retention documentation for instructions
Description: Records pertaining to clients younger than 18 years of age
Retention: 10 years after client reaches age of majority (18 in Georgia) or 28 calendar years from date of last service
Description: Monitoring contracted organizations for determining compliance with Title XX regulations.
Retention: 6 years
Description: Administering the Title XX Programs throughout Georgia.
Retention: Years ending in 1 or 6: Transfer to State Archives for permanent retention. All other years: 6 years.
Description:
Retention: Years ending in 4: Permanent. All other years: 3 years.
Description:
Retention: See original retention documentation for instructions
Description:
Retention: Years ending in 9: Permanent. All other years: 2 years.
Description:
Retention: See original retention documentation for instructions
Description:
Retention: Cut off at end of each 6 months then destroy
Description:
Retention: Return Form 5721 to county from which received after determination that parent cannot be located
Description:
Retention: Follow procedure in DFACS Handbook
Description: Locating deserting parent (s) of children not receiving public assistance.
Retention: 10 years after case is closed
Description:
Retention: 18 months or until State audit is comleted, whichever is earlier
Description: Establishing paternity of child(ren) of absent parent and obtaining, from that absent parent, agreement to pay child support.
Retention: Retain until end of calendar year in which child attains age of 18. See original documentation for detailed instructions.
Description: Contracting the services of District Attorneys, Statewide, to assist DHR in establishing paternity and for securing support for minor needy children from their parents or other legally responsible persons.
Retention: Contracts Management (Record copy): 6 years. DA's copy: same as Child Support Recovery Unit.
Description: The administration of child welfare papers.
Retention: 5 years
Description: All documents relating to health services provided to Babies Can't Wait and Children First clients.
Retention: 5 years from date of last service; for Children First, 5 years from the child's exit from the program or 5th birthday
Description: All health records pertaining to clients seen by Children's Medical Services.
Retention: 6 years after client reaches age of majority (21 years per Medicaid)
Description:
Retention: Retain until age 18
Description:
Retention: 3 years after case is closed.
Description:
Retention: 5 years
Description: Investigations of complaints against DHR and its service providers by clients. (Civil Rights Act, 1964)
Retention: 15 years after disposition of charge or action
