Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Behavioral Health and Developmental Disabilities, Department of

Total entries: 221   (Listed alphabetically by title)


1983-0040 | Rehabilitation Services Client Information Management Report File (Original Copy)

Description:  Managing client service information and providing computer reports for Rehabilitation Services.

Retention:  4 years

Vital Record:  FALSE


1983-0040 | Rehabilitation Services Client Information Management Report File (Reference Copy)

Description:  Managing client service information and providing computer reports for Rehabilitation Services.

Retention:  1 year or until no longer needed

Vital Record:  FALSE


1982-0379A | Rehabilitation Services Disability Adjudication Client Case Files (Disability Adjudication Section.

Description:  Authorizing eligibility for residents of Georgia who apply for assistance under Titles II and XVI of the Social Security Act.

Retention:  1 year

Vital Record:  FALSE


1982-0605 | Rehabilitation Services Panel of Specialists Agreement File

Description:  Maintaining an agreement with licensed physicians and psychologists to provide medical and consultative services to clients in accordance with Rehabilitation Services Schedule of Fees.

Retention:  3 years after provider becomes inactive in program

Vital Record:  FALSE


1983-0041 | Rehabilitation Services Program Development and Evaluation File

Description:  Planning and developing the goals and objectives for the programs within the Division of Rehabilitation Services.

Retention:  Permanent

Vital Record:  FALSE


1982-0606 | Rehabilitation Services Provider Agreement File

Description:  Maintaining an agreement with hospitals, interpreters, and hearing aid services to provide rehabilitation services to clients and determining the reimbursement rate.

Retention:  3 years after provider becomes inactive in program

Vital Record:  FALSE


1973-0510 | Safety Awareness Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1973-0509 | Safety Hazard Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1973-0511 | Safety Standard Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1973-0512 | Safety Statistical Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1973-0508 | Safety Survey Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1978-0280 | Sanitary Service Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1974-0433 | Seriously Ill Files

Description: 

Retention:  3 months

Vital Record:  FALSE


1974-0459 | Social Work Individual Case Files

Description:  The interviewing of patients in State hospitals and appropriate individuals to assist in the adjustment of the patient and in the evaluation of personal and social data for diagnosis and treatment.

Retention:  1 year after death or discharge of client or after client receives no service for 6 months

Vital Record:  FALSE


1974-0451 | Spectacle Issue Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1978-0266 | Speech and Hearing Patient Case Files

Description: 

Retention:  35 years after inactive

Vital Record:  FALSE


1976-0271 | Supportive Living Client Placement Information Files (Computer Printout)

Description:  Placing, evaluating, and terminating clients through brief transitional living services.

Retention:  6 months

Vital Record:  FALSE


1976-0270 | Supportive Living Unit Subject Files

Description:  Administering the Supportive Living Programs.

Retention:  3 years

Vital Record:  FALSE


1978-0305 | Systems and Equipment Standardization and Control Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1978-0299 | Telephone Toll Call Review Files

Description: 

Retention:  3 months or until corrective action completed, whichever is longer

Vital Record:  FALSE


1974-0443 | Temperature, Pulse, and Respiration Files

Description: 

Retention:  Retain until recorded in patient's medical record

Vital Record:  FALSE


1976-0306 | Token Economy Program Treatment and Unit Summary Statistical Files

Description:  Treating patients in the Token Economy Program to effect behavior changes.

Retention:  Institution Training Office: 35 years. Unit copy: Retain until patient is transferred from unit.

Vital Record:  FALSE


1972-0218 | USDA Food Distribution Files

Description:  Including worksheets which pertain to surplus commodities

Retention:  3 years after close of Federal Fiscal Year to which they pertain

Vital Record:  FALSE


1977-0152 | USDA Food Distribution Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1978-0339 | Utilities Maintenance Files

Description: 

Retention:  2 years

Vital Record:  FALSE


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