Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Behavioral Health and Developmental Disabilities, Department of

Total entries: 221   (Listed alphabetically by title)


1989-0062 | Internal Audits - Working Papers File

Description:  Performing audits to determine the accuracy of funds collected and expanded for DHR agencies/programs state-wide.

Retention:  5 years

Vital Record:  FALSE


1977-0072 | Interstate Transfer Files

Description: 

Retention:  Division Office: 7 years. Institution: Hold until disposition instructions received from Division Office

Vital Record:  FALSE


1978-0277 | Job Order Register Files

Description: 

Retention:  2 years

Vital Record:  FALSE


1978-0310 | Job Standard Files

Description: 

Retention:  Until superseded

Vital Record:  FALSE


1993-0300-01 | Local Facility Continuous Quality Improvement Quarterly Reviews and All Environmental Surveys

Description: 

Retention:  Agency: 3 years. Other organizations: 1 year.

Vital Record:  FALSE


1974-0430 | Local Facility Inspection Reporting Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1973-0500 | Management Administrative Files

Description:  Documents relating to the over-all or general routine administration of manpower administration, non-professional training or safety activities.

Retention:  Permanent

Vital Record:  FALSE


1973-0502 | Manpower Resource Data Files

Description:  Documents used as a basis for planning or estimating immediate or future manpower resources.

Retention:  Permanent

Vital Record:  FALSE


1973-0504 | Manpower Statistical Data Files

Description:  Documents used to provide a source of statistical data for use in manpower control activities such as forecasting, justifying and analyzing current or projected manpower requirements.

Retention:  3 years

Vital Record:  FALSE


1973-0503 | Manpower Survey and Staffing Criteria Files

Description:  Documents relating to on-site and other appraisal reports, staffing studies, comments, justifications and similar or related documents.

Retention:  Permanent

Vital Record:  FALSE


1978-0278 | Master Facilities Planning Files

Description: 

Retention:  10 years

Vital Record:  FALSE


1974-0425 | Medical Care Inquiry File

Description: 

Retention:  5 years

Vital Record:  FALSE


1974-0440 | Medical Laboratory Performance Reporting Files

Description: 

Retention:  2 years

Vital Record:  FALSE


1974-0428 | Medical Records Access Files

Description: 

Retention:  10 years

Vital Record:  FALSE


1978-0294 | Medical Records Source Document Files

Description: 

Retention:  3 months

Vital Record:  FALSE


1974-0422 | Medical Statistical Reporting Files

Description: 

Retention:  14 years

Vital Record:  FALSE


1974-0423 | Medical Statistics Machine Tabulation Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1977-0080 | Medicare Billing Forms Transmittal Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1977-0078 | Medicare Individual Patient Files

Description: 

Retention:  5 years after death, discharge, or one year without Medicare Billing Activity

Vital Record:  FALSE


1977-0079 | Medicare Patient Data Card Files

Description: 

Retention:  5 years after death, discharge, or one year without Medicare Billing Activity

Vital Record:  FALSE


1977-0081 | Medicare Payment Listings

Description: 

Retention:  5 years

Vital Record:  FALSE


1977-0076 | Mental Health Patient Hearing Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1980-0370 | Mental Health Personal Advocacy Inquiries/Reports of Incident Files

Description:  Responding to inquiries (by patients, their representatives, or other individuals) concerning rights, referrals, requests for treatment, or other matters at State institutions; and investigating reports of incident, injury or leave without permission at these institutions.

Retention:  7 years after case is closed

Vital Record:  FALSE


1975-0115 | Mental Health Research Project Documentation Files (Research Management Files)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1975-0115 | Mental Health Research Project Documentation Files (Research Raw Data Files)

Description: 

Retention:  11 years

Vital Record:  FALSE


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